Accounts Assistant

Job Description:

My Clients is looking for an Accounts Assistant to join there team. 

Scope of Position:

The role focuses on maintaining accurate, timely, and reliable records for both Accounts Receivable and Accounts Payable, including payments and related documentation.

Key Responsibilities:

Accounts Receivable

• Set up and maintain new customer accounts.
• Allocate received cash accurately and promptly.
• Resolve issues related to short or missing payments.
• Process credit/debit notes with proper approvals.
• Monitor customer portals for remittances and deductions.
• Send invoices to non-self-billing customers electronically.

Accounts Payable

• Create new supplier accounts.
• Process and match invoices with receipts or obtain sign-off.
• Raise debit notes with authorization.
• Prepare payments for approvals.
• Reconcile statements and manage supplier queries.

General Duties

• Handle petty cash and bank deposits.
• Cover reception when needed.
• Assist with month-end and year-end activities (journals, accruals, reconciliations, audits).
• Participate in Kaizen and GEAR activities.
• Follow departmental procedures and quality standards.
• Perform other assigned duties.

Key Areas of Authority:

• Ensure that the objectives of the Business Plan are met in accordance with the framework of the company 
• Follow company procedures and policies as stated in the Employee Handbook.
• Stop any process where quality or safety issues are identified
• Initiate, recommend or provide solutions via designated channels & verify the implementation of solutions.

Basic Requirements:

• Maths and English GCSE
• Minimum two years accounting experience, in an environment using menu driven accounting package.
• Effective IT skills, with a good understanding of Microsoft Excel & Outlook and SAP
• Ability to handle large volume of paperwork and meet deadlines.
• Excellent interpersonal skills to successfully interact with all levels of employees in the organization.
• Strong attention to detail and excellent organisational skills.
• Comfortable with data entry and managing multiple priorities

40 hours per week Monday-Friday.

On site.

8am-4.30pm,

½ hour break

No working from home