Accounts Office Manager

Job Description:

Astute Recruitment are seeking a highly organised and hands-on Accounts Office Manager to join a small, friendly team based in Derby. This is a varied role ideal for someone who thrives in a dynamic environment and enjoys balancing numbers with day-to-day operational management.

You'll play a vital part in the smooth running of the business - overseeing the financials across several group entities, supporting site operations, and keeping the office running efficiently.

Key Responsibilities:

Accounts & Finance:

• Full bookkeeping duties across multiple entities (using Xero)
• Prepare monthly management accounts, including accruals, prepayments, and journals
• Process purchase and sales invoices, raise POs, and carry out regular payment runs
• Chase outstanding debtors and maintain accurate sales ledgers
• Reconcile multiple bank accounts in different currencies
• Submit VAT returns (UK, Irish and Canadian where applicable)
• Support client billing, time reporting, and work-in-progress valuations
• Produce financial reports and backing schedules as required

Office & Facilities Management:

• Maintain a clean, well-stocked and professional office environment
• Manage office supplies (stationery, refreshments), and oversee the external cleaning contract
• Welcome and assist visitors, including arranging meeting refreshments
• Maintain and update documentation, policies, and procedures

Site Operations Support:

• Support site health and safety culture and compliance processes
• Schedule and coordinate site maintenance activities
• Order consumables and support site-wide purchasing
• Liaise with tenants regarding facilities and operational matters

What We’re Looking For:

• Minimum 2 years’ experience in a finance/accounting role (AAT Level 4 or QBE)
• Strong attention to detail and excellent organisational skills
• Able to manage competing priorities with a structured and adaptable approach
• A clear and honest communicator who enjoys variety and problem-solving
• Confident using Microsoft Excel; experience with Xero is highly desirable

Benefits:

• Salary up to £40,000 depending on experience
• 25 days’ holiday plus statutory bank holidays
• 5% employer pension contribution
• Personal BUPA healthcare cover
• Life assurance at 2x annual salary