Admin / Accounts Assistant

Job Description:

Date posted: February 13, 2026

Pay: £12.60 per hour

Job description:

Red Recruitment are seeking a highly organised and detail-oriented Administrative/ Accounts Assistant to support our client office operations.

Key Responsibilities and Duties

• Checking invoices against purchase orders, verifying prices and ensuring part/services received & resolving any discrepancies.
• Populating spreadsheet with invoice information using appropriate nominal codes
• Checking supplier statements against invoices received
• Reconcile supplier accounts against Sage
• Checking Credit Card receipts against statement, apply nominal code & upload to spreadsheet
• Upload credit card payments to Sage
• Raising Parts Sales & Unit invoices
• Email Sales Invoices to Customers
• Update Customer Invoices & Invoice Breakdown Spreadsheet
• Deal with queries relating to parts sales invoices
• Allocate customer payments on Spreadsheet
• Populate employee hours on spreadsheet
• Answer telephone calls and divert to the appropriate person
• Greet Visitors and inform colleagues of their arrival
• Create PDI pack which include LOLER Certificates, CoC’s, Data Plates, Type Approval Labels
• Produce New build packs for Production
• Organise finishing packs for Production including ordering number plates
• Request Registration of Vehicle via Supplier
• Arrange delivery of units to Customer liaising with customer support / delivery company & raise PO’s as necessary
• Prepare transport notes & relevant paperwork for unit collections/deliveries
• Provide cover for MIEtrak / Engineering reports
• Provide cover for checking employees attendance
• Filing, Scanning & Copying as required

Experience and Qualifications

• Proven office or admirative experience is essential.
• Experience using Sage Line50
• Strong computer skills with proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace.
• Excellent organisational skills with the ability to prioritise tasks effectively.
• Good communication skills with professional phone etiquette.

This position offers a dynamic work environment where organisational excellence is valued. The ideal candidate will be proactive, reliable, and eager to contribute to our organisation’s success through exceptional administrative support.

working hours:

Monday to Thursday 08:00-17:00 Friday 08:00-14:00

Job Types: Full-time, Temp to perm

Experience:

• Sage Line50: 1 year (required)

Work Location: In person