Administration Assistant

Job Description:

Job Title: Administration Assistant
Location: Coventry, UK 
Core Hours: 08:00-16:35 (Mon–Thu) 08:00-15:10 (Fri). 
Vacancy Type: Full-time, 6-9  month Fixed Term Contract and onsite 
Salary: £25,500 to £27,000 per annum

About the role

We’re looking for a highly organised and proactive Administration Assistant to support VSSS site operations during a busy period of delivery.

​

This role is designed to remove routine administrative workload from senior team members, enabling them to focus on operational performance and programme delivery. You’ll be at the centre of site coordination — supporting visitors and contractors, managing travel and meetings, maintaining accurate records, and ensuring the smooth day-to-day running of site business support activity.

​

If you thrive in a fast-paced environment, enjoy variety, and take pride in keeping things organised and on track, this could be the opportunity for you.

​​

What you’ll get in return

At NP Aerospace, we know our success comes from our people. That’s why we invest in benefits that support your health, reward your hard work, and help you grow your career:

• Performance rewards – discretionary bonus opportunities 
• Flex your day – flexible start and finish times (subject to manager approval and operational needs)
• Time to recharge – 25 days’ holiday + 8 bank holidays, with the option to buy more through our Holiday Purchase Scheme
• Support for Defence – two weeks’ paid leave for Reservists and Cadets, plus paid leave for Cadet Force Adult Volunteers (CFAVs)
• Future security – competitive pension scheme (9% combined employer/employee contributions
• Peace of mind – life cover at 3x base salary
• Health & wellbeing first – BHSF Cash Healthcare Plan to support everyday health costs
• Grow with us – career development and advancement opportunities within a global business
• Supportive environment – a team culture built on innovation, collaboration, and purpose

What you’ll be doing

You will provide proactive administrative and coordination support across VSSS site operations. Acting as a first point of contact for administrative queries, you will deliver a professional and responsive service via phone, email and in person.

​

A key part of the role will involve coordinating visitor and contractor bookings in line with site processes, managing meeting logistics and diary coordination, and taking minutes while maintaining clear actions logs to ensure follow-up and accountability. You will arrange travel and accommodation in line with approval processes, support expense submissions and tracking, and provide basic purchasing administration including requisitions, PO requests and delivery tracking.

​

This is a varied and hands-on role that requires strong organisation, discretion and the ability to manage multiple priorities in a busy operational setting.

What we’re looking for

Essential

• Demonstrable experience in an administration or office support role within a busy environment

• Strong IT capability including Microsoft Outlook, Word and Excel, with confidence learning new systems

• Excellent written and verbal communication skills

• High attention to detail and strong organisational ability

• Ability to handle confidential and sensitive information with discretion

Desirable

• Experience working within an operational or site-based environment (e.g. engineering, manufacturing or defence)

• Experience coordinating travel, expenses, purchasing or invoice administration

• Experience taking minutes and maintaining action logs

• Familiarity with Teams, SharePoint or supporting internal communications activity

You will be customer-focused and professional when dealing with colleagues, visitors, contractors and suppliers. You’ll demonstrate initiative, ownership and resilience, with the ability to prioritise effectively and maintain accurate records in a fast-moving environment.

What do we do at NP Aerospace?

NP Aerospace is a global leader in armour technology manufacturing and vehicle integration, delivering high-performance, lifesaving solutions for the defence and security industry.

Our mission is to improve and protect lives, and our vision is to be a leading provider of innovative solutions that solve our customers' complex challenges. Our values - Respect, Collaboration, Integrity, and Dedication form the bedrock of our culture.

Our extensive range of combat-proven body armour, from ballistic helmets, plates, and shields to bomb disposal suits, highlights some of the most advanced composite materials. With a team of R&D engineers working on next-generation solutions, we also excel in highly engineered vehicle systems and armour platforms used by some of the world’s largest defence organisations.

Founded in 1926, NP Aerospace has served the defence industry for over 40 years, evolving into an agile and diverse company. Our Business Development team is expanding both in the UK and North America.

​

Equal Opportunity Employer Statement: NP Aerospace is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We welcome applications from all qualified individuals, regardless of race, colour, national origin, gender, age, religion, disability, sexual orientation, or any other legally protected status. All employment decisions are based on qualifications, merit, and business needs. We are also fully committed to supporting the Defence Community and actively advertise roles on Defence specific platforms such as CTP, Force Families, Forces Employment Charity, and Veterans Job Board.

Data Privacy: NP Aerospace respects the privacy of all applicants. Personal information provided during the application process will be treated in accordance with our privacy policy and applicable data protection laws.

​Please note: If successful, you will be required to sign the Official Secrets Act and successfully pass the necessary checks before you can begin your employment with NP Aerospace.