Administrative Assistant

Job Description:

Administration Assistant – Commercial Real Estate

Leicester | Full-time | Office-based

Are you an experienced property secretary or administrative professional looking to join a thriving commercial real estate team? One of our well-established clients – a highly respected name within the property sector – is seeking a proactive and detail-focused Administration Assistant to support their busy Leicester office.

This is an excellent opportunity to become part of a collaborative, high-performing team where your organisational skills, initiative, and professionalism will make a real difference. The role suits someone who enjoys a varied workload, thrives in a fast-paced professional environment, and values working within a supportive and friendly culture.

Key Responsibilities

You’ll play a crucial role in ensuring the smooth running of day-to-day operations, providing first-class administrative and secretarial support to the wider team. Responsibilities will include:

• Managing client instructions and correspondence efficiently via email and digital dictation
• Handling new client enquiries, file openings, and compliance procedures
• Preparing, formatting, and distributing legal documents, reports, and property applications
• Liaising with clients and solicitors to maintain clear communication and manage expectations
• Tracking deadlines and key case milestones to ensure timely completion
• Supporting property processes, including Land Registry and SDLT applications
• Preparing Docusign envelopes and managing digital documentation
• Making use of AI tools such as Microsoft Copilot to enhance accuracy and efficiency
• Contributing to ongoing process improvements and the adoption of new technologies

About You

We’re looking for someone who brings:

• Solid experience in a similar administrative or property-focused position
• A professional, adaptable, and client-focused attitude
• Excellent communication skills and confidence engaging at all levels
• Strong attention to detail with the ability to prioritise effectively in a busy environment
• A collaborative approach, combined with the ability to work independently when required
• A positive and enthusiastic outlook, with a willingness to learn and embrace change
• Proficiency in Microsoft Office and confidence using digital platforms

This is a fantastic opportunity to join a reputable organisation that values initiative, teamwork, and professional growth. If you’re looking for a role where you can make a tangible impact and develop within a respected real estate team, we’d love to hear from you.