Administrative & Programming Assistant (Maternity Cover)

Job Description:

Step into the heart of a busy, creative theatre as our Administrative & Programming Assistant (maternity cover). This is an onsite-only role, and that’s what makes it special. You'll be right at the centre of The Core at Corby Cube’s day-to-day buzz: supporting programming, getting involved with youth and creative projects, meeting visiting artists and contractors, and helping the building run smoothly. No two days are the same.

If you thrive in a hands-on environment, love being part of a small team that makes big things happen, and want a role where your organisational skills genuinely shape the work on stage and in the community, this is a fantastic opportunity. Join us for this maternity cover period and experience the excitement, purpose, and connection that come with working in a thriving cultural venue.

Job Purpose:

• To provide administration support across Programming, Operations and Creative Projects at The Core at Corby Cube
• To support the progression of the programming diary in collaboration with the marketing manager and director.

Key Task Areas:

• To provide general administration support to the Director, including programming administration, show contracting, diary management and promoter liaison.
• Undertaking routine administration for the Head of Operations at The Core at Corby Cube, including; maintaining data collection, ensuring that information is up to date and accurate, maintaining an efficient filing system and processing financial paperwork.
• To provide administration support for the Outreach and Education Manager with some tasks being routine based on term time activities and others ad hoc depending on varying and evolving project needs.
• To provide administrational support for the Youth Development Co-Ordinator as they develop a range of new projects and expand the youth programme.
• Assist with researching and developing funding applications alongside the Youth Development Co-ordinator and Director.
• To attend and service meetings, taking and distributing minutes as required by the Director/Head of Operations/ Outreach and Education Manager.
• To manage and schedule the diaries for The Core.
• To communicate with all internal and external customers in an informative and appropriate manner.
• To ensure all relevant information and documentation is distributed to the appropriate departments and external companies.
• To ensure a tidy and functional office space and to undertake office stationary ordering and inventory tracking.
• To be the on-site point of contact for and attend to contractors, deliveries and other enquiries.
• To look after visitors to the building and to service meetings as required.

A full Administrative & Programming Assistant job description is available to view and download on our website.

Hours: Role is offered @ 29.5 hours per week = £20,707.18 (FTE = 25,971.73)

Times: Monday - Thursday - 8.30am to 2.30pm, Fridays - 8.30am to 4.30pm

Flexibility: Potential for flexible hours (on-site only) after a three-month training period

Please note that this role requires office attendance 5 days per week.

Essential Experience:

• Working effectively with personnel at all levels and across different sectors
• Implementing and maintaining administrative systems and procedures
• Attending meetings and producing accurate minutes
• Managing diaries and coordinating schedules
• Providing front-facing or customer service support
• Maintaining data systems and accurate records
• Handling basic financial administration (e.g. invoices, expenses)

Essential Knowledge/Qualifications:

• Understanding of, and commitment to, live performance
• Awareness of confidentiality, safeguarding, and data protection (e.g. GDPR)

Essential Skills/Abilities:

• Excellent IT skills, especially Outlook, Excel and Word
• Excellent organisational and time management skills
• Excellent written and verbal communication
• High attention to detail and accuracy
• Ability to maintain confidentiality
• Ability to operate effectively and consistently under pressure
• Strong interpersonal skills
• Ability to work independently and proactively in an on-site environment

Desirable Experience:

• Operating as a fire warden
• Working in an arts venue or cultural organisation
• First Aid training
• Using box office or ticketing systems
• Supporting funding research or funding applications
• Assisting with events, workshops, festivals or community projects

Desirable Knowledge/Qualifications:

• Understanding of Health & Safety procedures in public venues
• Understanding of safeguarding considerations when supporting youth or community projects

Desirable Skills/Abilities:

• Ability to support duty management responsibilities
• Ability to manage onsite operational tasks
• Ability to support creative project or programme administration

How To Apply

Please submit a covering letter (no more than two sides of A4) with your CV. In your letter, please include why you want this Administrative & Programming Assistant role, your relevant experience, knowledge, and skills, and some examples outlining how you fit the job description.

We are an inclusive organisation committed to fair recruitment and equality of opportunity. We particularly welcome applications from those whose backgrounds are currently under-represented in our workforce and the Arts more widely.

As part of our commitment to being an inclusive employer, we would like you to complete an equal opportunities monitoring form. You will receive an email from us to acknowledge your application, which will include a link to complete this.

Closing Date: Sun 30 Nov

Interviews: Fri 5 Dec