Bid Manager

Job Description:

Our client is an Independent Security Systems Integrator, with expertise built over four decades delivering security solutions for high-security, public space, transport, and infrastructure projects throughout the UK and Ireland. 

Hybrid role - 3 days office, 2 days at home.

The Bid Manager will be responsible for the management and coordination of the end-to-end bid cycle, ensuring effective delivery of high-quality, compliant, compelling and strategically aligned proposals.

Working closely with Head of Commercial and Bids, the role will support the pursuit of opportunities that align with an ambitious growth plan, providing structured process management and robust governance throughout each bidding activity.

Key Responsibilities

• Lead, coordinate, and manage the full end-to-end bid cycle from opportunity qualification through to submission, presentation, negotiation support, and contract handover.
• Maintain overall ownership of bid process, structure, compliance, quality, and delivery.
• Develop and communicate clear bid plans, schedules, responsibilities, governance stages, and milestone reviews to ensure timely delivery.
• Develop high-quality content and collateral generation, editing, and content structuring to ensure clarity, coherence, and impact. Develop compelling narratives, win themes, and value propositions to differentiate against competitors. Oversee the visual and formatting standards of the proposal, ensuring a professional, consistent, and customer-focused presentation.
• Coordination of Subject Matter Experts (SMEs) to gather technical, operational, commercial, and value-based content.
• Develop and manage detailed bid project plans, risk logs, compliance matrices, action trackers and lessons learnt logs.
• Act as the central point of coordination for all stakeholders involved in the bid, ensuring seamless communication and alignment.
• Engage with operational, technical, commercial, financial, legal, HR, cyber/security, and compliance teams to capture accurate and authoritative inputs.
• Manage clarification questions, customer communications, and support the sales team during presentations, solution demonstrations, or evaluation phases.
• Ensure all external communications reflect accuracy, professionalism, and compliance.
• Ensure all proposals comply with customer instructions (ITT, RFP, RFI, ITN, RFQ, SQ, PQQ), regulatory requirements, and internal quality standards.
• Provide regular reporting to Head of Commercial and Bids on bid status, risks, resource requirements, conversions, success rates and outcomes.

Qualifications

• Educated to degree level or suitable experience.
• Experience in line management.
• Knowledge of the electronic and physical security integration industry.
• Proven bid management with a minimum of 5 years’ experience.
• Sales / Commercial training or experience (desirable).
• Proficiency in Microsoft Office suite.
• Familiarity with bid management tools.
• Familiarity with CRM systems.
• APMP or similar accreditation / membership beneficial.

What We Offer

• Remote & Hybrid Working Supported
• Flexible Working, Around Core Hours
• Health & Wellbeing Programme
• Life Assurance (4 x Annual Salary)
• 5% Matched Pension Scheme
• Carry Over Holidays (Up To 5)
• Reward & Recognition Programme
• Long Service Rewards

Forward Assist Recruitment is operating as an employment agency. Forward Assist Recruitment is an Equal Opportunities employer; we welcome applicants from all backgrounds.