Commercial Property Administration Assistant

Job Description:

Office-based | Full-time or Part-time considered

An opportunity has arisen for a well-organised and proactive Office Administrator to support a busy Commercial Property team within a professional services environment.

This role would suit someone who enjoys working in a structured office setting, takes pride in delivering high-quality administrative support, and is confident dealing with internal teams, clients, and external contacts. Both full-time and part-time working arrangements will be considered.

• Managing incoming and outgoing correspondence, including scanning, distribution, and post handling

• Updating internal systems, maintaining accurate records, and monitoring key dates

• Assisting with file administration, including opening new matters and archiving closed files

• Preparing documents, photocopying, filing, and general document management

• Handling telephone calls and email enquiries, ensuring messages are passed on accurately and promptly

• Communicating professionally with clients and third parties

• Supporting reception duties, including greeting visitors and answering main office calls

• Preparing meeting rooms before meetings and ensuring they are cleared afterwards

• Providing general administrative and clerical support to the wider team as required

You will be able to demonstrate:

• Strong written and verbal communication skills

• A confident, professional telephone manner

• Good IT skills, particularly in Microsoft Word and Excel

• Excellent organisational skills with the ability to manage priorities effectively

• Accuracy, attention to detail, and the ability to meet deadlines

• The ability to remain calm and efficient in a busy environment

• Reliable and well-presented

• Enthusiastic, proactive, and willing to take initiative

• Flexible and adaptable to changing priorities

• Comfortable working independently as well as part of a team

If this role is of interest please get in touch with Steph at Simpson Judge