Document Controller

Job Description:

The Document Controller is responsible for managing and organising all project documentation to ensure the smooth and efficient operation of construction projects. The role will involve overseeing the documentation process from start to finish, utilising ASITE, EasyBOP, and other tools to maintain accurate records, and collaborating closely with the project team and external consultants.Key responsibilitiesPrimary and General Responsibilities

• Manage all project documentation, including drawings, specifications, submittals, RFIs, and other project-related documents, ensuring completeness and accuracy.
• Upload, download, and maintain project documents in ASITE, ensuring proper labelling and organisation for easy access and retrieval.
• Review and verify the accuracy and completeness of incoming and outgoing documents. Follow up with the project team and external consultants as needed to address any discrepancies.
• Collaborate with the project team and external consultants to ensure timely submission of all required documents, meeting documentation requirements and deadlines.
• Develop and maintain a document control system to track document revisions, approvals, and distribution, ensuring version control and document integrity.
• Assist in preparing project reports and status updates by providing accurate and up-to-date information on project documentation, facilitating informed decision-making.
• Provide administrative support to the project team as required, including tasks such as filing, data entry, and correspondence management.
• Conduct ASITE and EasyBOP training sessions for project team members to ensure proficiency in using the document management system, promoting efficiency and accuracy.
• Ensure all documents are properly labelled and organised according to established standards, facilitating easy identification and retrieval.
• Participate in weekly team meetings to provide updates on document management activities, discuss any issues or concerns, and coordinate tasks with team members.
• Take meeting notes and distribute them in a timely manner.

Requirements and skillsSkill set

• Previous experience in document control or a related administrative role, preferably in the construction industry.
• Proficiency in document management software such as ASITE and EasyBOP.
• Exceptional attention to detail to ensure documents are accurate and made to specifications.
• Excellent communication and interpersonal abilities, with the capacity to collaborate effectively with internal and external stakeholders.
• Ability to work independently and prioritise tasks to meet deadlines in a fast-paced environment.
• Strong analytical skills.
• Strategic planning skills.
• Outstanding organisational skills.

Qualities

• Confident, approachable, organised, well-spoken, and presented.
• Good initiative and proactive problem-solver.
• Copes well under pressure.
• Adaptable to change and willing to go the extra mile.

What we offer

• Full training and ongoing support.
• Opportunities to learn system management, compliance, and business operations.
• Friendly and supportive working environment.
• Clear career progression within the team.