Executive Assistant

Job Description:

Immediately Available experienced Executive Assistant wanted. 

We are really excited to be working with an incredible tech business that we have seen expand rapidly over the last decade, through both organic growth and acquisitions. 

As such the Exec team have grown and we are recruiting them an experienced Executive Assistant as their current Executive Assistant is due to go on Maternity Leave. 

These are big shoes to fill.  As a company operating across the UK, EMEA, the USA and Australia, they have a fostered a truly diverse and connected environment and having a strong experienced Executive Assistant driving the Executive Command Centre is pivotal to their success. 

We’re looking for a super-resourceful Executive Assistant to be the operational backbone for eight Executives in a high-impact role.

You will be the ultimate gatekeeper, effortlessly juggling competing priorities and managing complex global logistics (calendars, travel, and mission-critical documentation). Success demands a tech-forward mindset: you must be fluent in modern tools, leverage AI for efficiency, and execute projects with flawless precision. If your superpower is turning chaos into high-level order, we want you.

What you’ll be doing:

• Executive Operations & Logistics:

  • Own complex calendar management, scheduling critical recurring meetings, and meticulously planning internal and external events.

  • Handle travel logistics, including end-to-end booking of transport and accommodation.

• Board & Meeting Management:

  • Drive the monthly Board Pack cycle, which includes collating team updates, refreshing presentation slides, and distributing confidential materials to the EMT and Board members on deadline.

  • Provide comprehensive support during high-level meetings: preparing detailed agendas, accurately capturing minutes, and ensuring all follow-up actions are tracked and completed.

  • Prepare and finalise necessary documentation for various high-stakes meetings as required.

• Administrative Project Support:

  • Assist the EMT with ad-hoc strategic administrative tasks, including managing approval processes and confidential documentation preparation.

What you’ll bring (Skills & Experience)

• Proven Track Record: Solid, demonstrable experience in a similar high-volume Executive Assistant role, ideally supporting multiple senior leaders.

• Stakeholder Excellence: A proven ability to deliver consistently exceptional service and build trust with senior executive and internal stakeholders.

• Professional Toolkit:

  • Impeccable organisation and detail – A razor-sharp focus on detail and a robust ability to prioritise and manage competing deadlines under pressure.

  • Communication powerhouse - Exceptional written and verbal communication skills; comfortable drafting high-level internal and external correspondence.

  • Proactive initiative – the ability to anticipate needs, work autonomously and deliver results without constant supervision.

  • Tech Fluency – High proficiency with Microsoft Office Suite (Word, Excel, PowerPoint) and experience managing corporate communications platforms (e.g., Slack).

• Character Essentials – Absolute reliability, strong discretion and the professionalism required to handle highly confidential information. 

What’s on offer:

• Competitive employee benefits

• Flexible hybrid working

• Generous paid leave

• Enhanced family leave

• Birthday day off

• Mental Health Support through a Wellbeing Partner

• Wellbeing leave and a Mental Health First Aider program

• Epic team socials

• And more......

Are you available to start straight away and are an experienced Executive Assistant more than capable of delivering nothing short of excellence in this contract, apply today. 

Other roles you may have applied for:

Exec Assistant, Executive Assistant, Personal Assistant, PA, EA, Office Manager