Executive Personal Assistant

Job Description:

Executive PA

Location: Bingham, Nottinghamshire
Salary: £30k, 28 days holiday, NEST Pension

Working hours: Monday to Friday (in office) 08:30 – 17:30

The Opportunity

I am working with a long-standing client to recruit an Executive PA. Based just to the west of Nottingham, they provide a wide range of business services including Security Solutions, Facilities Management, IT, Media, Data and Tele-Communications, and Recruitment functions. The Executive PA provides high-level administrative and strategic support to the CEO or other senior executives, enabling them to operate effectively and efficiently. This role requires exceptional organisation, discretion, and the ability to manage competing priorities in a fast-paced environment. The Executive PA acts as a gatekeeper, facilitator, and trusted partner, ensuring smooth day-to-day operations and supporting key projects across the business.

What You’ll Be Doing

• Manage complex calendars, prioritising conflicting demands
• Organise meetings, including agendas, briefing notes, and follow-up actions
• Arrange domestic and international travel, accommodation, and itineraries
• Ensure time is allocated efficiently to maximise executive productivity
• Draft, review, and send correspondence on behalf of the executive
• Manage incoming communications, prioritising and redirecting where appropriate
• Screen calls, emails, and visitors, maintaining professional standards
• Liaise effectively with internal teams, clients, and external stakeholders
• Support preparation of presentations, reports, and briefing packs
• Assist in project coordination, tracking milestones, and deadlines
• Conduct research and compile information to support executive decision-making
• Maintain filling systems, records, and confidential documentation
• Coordinate internal events, executive off-sites, and board meetings
• Prepare meeting rooms, agendas, and materials, and provide post-event follow ups
• Build strong relationships with key stakeholders to facilitate smooth communication and operations
• Assist with expenses reporting, invoice approvals, and budget tracking where required
• Support basic financial administration tasks relevant to executive operations
• Monitor deadline and ensure compliance with internal policies and processes

About You

• Proven experience as an Executive PA, EA, or similar role supporting senior leadership
• Exceptional organisational and time management skills
• Strong written and verbal communication skills
• High level of discretion and ability to manage confidential information
• Proficiency with Microsoft Office Suite and calendar management tools
• Ability to prioritise, anticipate needs, and work independently
• Strong interpersonal skills and professional demeanour

It would be desirable if you have

• Experience in diary and travel management for senior executives
• Experience supporting board meetings, committees, or corporate governance processes
• Basic financial administration experience (expense reporting, invoices, budgets)
• Knowledge of project management tools and methodologies
• Experience in a fast-paced, high-pressure environment

We do try to reply to each application personally, however as you can appreciate, we receive a high number of applications for each role we handle and it is not always possible to do this. Therefore, if we do not contact you within seven days your application for this particular role has not been successful. However, we have retained your CV and we will advise you of future roles that may be of interest. Fairford Associates operates as an Employment Agency introducing work-seekers to client employers for direct employment by those employers.