Executive Support Administrator

Job Description:

Executive Support Administrator

Location: Coventry
Salary: £34,000 – £37,000 per annum
Hours: Monday to Friday, 8:00 AM – 5:00 PM

Overview

Are you an energetic, proactive, and highly organised administrator ready to make a meaningful impact?

We’re offering an exceptional opportunity to join a high-performing, people-first organisation in our beautiful, modern Coventry offices.

As Executive Support Administrator, you’ll work closely with the Executive Assistant (EA) to the Chief Operating Officer (COO) as part of a dynamic administration department. Our team is led by the EA/Administrative Operations Manager and includes three other talented administrators.

This role is more than “just admin”: you’ll become a trusted partner across the business, coordinating key meetings and events, supporting new starter inductions, and contributing to strategic projects and initiatives.

Key Responsibilities

• Provide high-level administrative support to the EA, preparing presentations, spreadsheets, documents, and meeting packs.
• Collate, prepare, scan, organise, and store information accurately.
• Organise and schedule meetings; follow up on actions with Senior Leadership Team (SLT) members to ensure timely completion.
• Arrange travel and appointments for Directors as required.
• Support onboarding and induction activities to deliver a welcoming, professional experience for new starters.
• Draft, circulate, and accurately record meeting minutes.
• Act as a key point of contact for internal teams and external stakeholders, ensuring smooth communication.
• Support internal events, training sessions, and company-wide activities.
• Track budgets, raise invoices and purchase orders (POs), liaise with suppliers, and assist with basic financial tasks.
• Support cross-departmental projects as needed.
• Maintain confidentiality and discretion at all times in handling sensitive information.

Ideal Candidate Profile

Experience

• Proven experience as an Office Administrator/Coordinator, Team Assistant, or Executive Assistant.
• Comfortable supporting senior leaders in a fast-paced environment.

Skills

• Strong organisational and planning abilities, with the capacity to manage multiple priorities.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent written and verbal communication skills with a professional, approachable manner.
• Confident preparing reports, presentations, and professional documentation.
• Financial administration experience (e.g., invoicing, budgeting) is advantageous.
• Event coordination experience is desirable.
• Familiarity with modern office/collaborative tools is a plus:
  • SAP for administrative/financial processes
  • Canva for designing presentations/materials
  • Miro or Microsoft Planner for collaborative planning

Personal Attributes

• Energetic and proactive with a genuine “can-do” attitude.
• Highly discreet and trusted to handle confidential information with integrity.
• Team player who contributes to a positive working culture.
• Calm under pressure and adaptable to changing priorities.
• Self-motivated with a service-oriented mindset.

What We Offer

Salary: £34,000 – £37,000 per annum

Holidays: 25 days annual leave + 8 bank holidays

Career Growth: Support for internal development and progression

Modern Facilities: State-of-the-art offices with excellent amenities

Perks: Free lunch, Free parking, Private medical insurance, Eyecare support