Facilities Administrator

Job Description:

Facilities Coordinator FTC 6 months | £30k to £35k | Sandiacre | Full Time
Driving licence essential as travel to other offices is required 

Are you a natural organiser who thrives in a fast-paced, people-focused environment? Do you love keeping things running smoothly, spotting opportunities to improve, and making sure workplaces are safe, compliant, and great places to be? We’re looking for an experienced Facilities Coordinator to join a thriving, multi-site business on a fixed-term contract. This is a varied, hands-on role where no two days are the same — you’ll be the go-to person ensuring everything from maintenance and compliance to safety and comfort is running seamlessly across multiple UK locations! You’ll join a forward-thinking, growing organisation where your input truly makes a difference. You’ll enjoy variety, autonomy, and the chance to work with a supportive team that values initiative and continuous improvement.
If you’re a self-starter who loves keeping workplaces running smoothly and people safe, this could be the perfect next step for you!


What we're looking for:

• Proven experience in a facilities coordination, office management, or building management role
• Solid understanding of health and safety best practices
• Organised, proactive, and confident managing multiple priorities
• Strong communication and relationship-building skills
• Tech-savvy and confident using Microsoft Office and IT systems
• Full UK driving licence with flexibility to travel to regional sites

The finer elements of the role include:

• Taking ownership of the day-to-day facilities management for a busy regional office, ensuring it’s safe, efficient, and a place people enjoy working
• Carrying out regular inspections, managing maintenance schedules, and coordinating with trusted contractors
• Ensuring the highest standards of health and safety compliance, from fire safety checks and risk assessments to emergency procedures
• Managing suppliers and service providers — keeping everything on track, from cleaning standards to security and waste disposal
• Supporting smaller satellite offices by sharing best practice, ensuring consistency and safety across all sites
• Playing a key role in promoting a positive safety culture and ensuring the workplace runs like clockwork

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