Facilities Administrator

Job Description:

Facilities / Site Administrator
Location: Derby
Salary: £27,000 per annum
Hours: Monday–Thursday: 08:00–17:00 | Friday: 08:00–13:00

Our client, a leading manufacturing organisation, is seeking a proactive and highly organised Facilities / Site Administrator to be the first point of contact at reception and provide essential administrative support across the site. This role is ideal for someone who thrives in a fast-paced environment, can multitask efficiently, and delivers a professional and welcoming experience to visitors, contractors, and staff.
Key Responsibilities

• Reception & Front-of-House
• Act as the first point of contact for all visitors, suppliers, and contractors.
• Manage the reception area to ensure it is clean, presentable, and compliant with safety procedures.
• Issue visitor passes, log arrivals/departures, and ensure appropriate induction requirements are met.
• Handle incoming calls, emails, and general enquiries, providing excellent customer service.
• Facilities Coordination
• Support day-to-day facilities operations, including reporting maintenance issues and liaising with contractors.
• Administrative Support
• Provide general administrative assistance to site leadership, including filing, photocopying, and documentation management.

Key skills

• Previous experience in a Facilities, Site Admin, Reception, or similar administrative role—preferably in a manufacturing or industrial environment.
• Strong communication and customer service skills.
• Ability to multitask and prioritise workload effectively.
• Good IT skills, including MS Office (Word, Excel, Outlook).
• High attention to detail and a proactive approach.
• Understanding of basic health & safety or facilities processes is desirable.

£27,000 per year.
Monday–Thursday 08:00–17:00 | Friday 08:00–13:00.

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