Facilities Administrator

Job Description:

Facilities Administrator

Braunstone, Leicestershire

£28,000

• Are you an organised and proactive individual with excellent customer service skills?
• Do you thrive in a busy help-desk environment, handling inbound calls, managing queries, and supporting the smooth running of day-to-day operations?
• Would you like to join a professional and friendly team within the facilities management sector?

The Company:

We are supporting a well-established organisation in the facilities management industry who are looking for a dedicated Administrator to support their busy team. This role sits at the heart of the help-desk operation, managing customer enquiries, coordinating works with contractors, and ensuring exceptional service is delivered.

Role & Responsibilities of the Facilities Administrator:

• Handle a high volume of inbound customer service calls and help-desk enquiries, ensuring all queries are logged accurately and resolved efficiently.
• Coordinate and schedule planned and reactive maintenance tasks through internal systems.
• Act as the main third-party liaison with contractors, obtaining updates, arranging visits, and ensuring work is completed within agreed timescales.
• Support the allocation and scheduling of jobs, including escalation of urgent issues or service failures.
• Assist with managing out of hours calls, ensuring that emergencies and priority requests are passed to the appropriate teams.
• Maintain accurate records using CAFM/help-desk systems and produce reports as required.
• Prioritise and manage multiple tasks in a fast-paced environment while maintaining strong attention to detail.
• Work collaboratively with internal teams to resolve customer or contractor-related issues.

About You as the Facilities Administrator:

• Previous experience in a help-desk, customer service, or administrative role, ideally within a facilities or B2B environment.
• Proven ability to deliver excellent customer service and handle a variety of customer and contractor enquiries confidently.
• Comfortable dealing with B2B calls, suppliers, and third-party contractors.
• Quick to learn new systems and able to navigate multiple platforms simultaneously.
• Strong organisational skills with the ability to prioritise and manage several ongoing tasks.
• Confident communicator with excellent verbal and written skills.
• Proficient in Microsoft Office applications; experience with CAFM/help-desk software is an advantage.
• Must be able to commute to the office in Braunstone, Leicestershire as this is a fully office based role.
• Whilst the role is Monday-Friday 9am-5pm, there is an emergency out of hours phone line which you will be responsible for 1 week of the month on a rotational shift pattern.

Please note by applying for this role you give consent for ER Recruitment to retain your CV for up to 24 months for the purposes of assisting you to find your next role unless you notify us otherwise.

While we aim to get back to all applicants, if you do not receive a response within 7 working days then unfortunately your application has been unsuccessful on this occasion.

We are here to help with your career so please send a copy of your CV to us. If you know of anyone else who is looking for their next opportunity, please feel free to refer them to us or pass on our details.