Facilities and Office Manager

Job Description:

A rare opportunity has arisen to join this long standing and well-established business based in Swadlincote as a Facilities and Office Manager. There will be some travel to 2 of the other sites which are within a 30-minute drive from Swadlincote.

This role is extremely varied, with lots of things to get involved in. The company are looking for someone with previous facilities management and staff supervision coupled with health and safety experience.

Main duties will include:

• Team management and administration
• Recruit, induct and train new members, conduct 1:1s and proactively monitor performance

Facilities Management:

• Oversee the smooth day-to-day running of the offices
• Arrange planned preventative maintenance and coordinate reactive repairs with contractors and suppliers
• Manage security arrangements including key/fob distribution, alarm systems and access control
• Liaise with landlords, as needed
• Office and Facilities Manager reports

Health & Safety:

• Ensure a safe and secure environment for all stakeholders and report on risks or areas of concern
• Conduct and maintain risk assessments for all office activities and environments, including outreach venues
• Coordinate fire safety, including emergency evacuation plans, fire drills, alarm testing, fire marshal and first aid training
• Oversee accident/incident reporting, investigation and record-keeping
• Provide H&S induction and ongoing training for staff

Equipment & Asset Management:

• Manage the issue, return, and record-keeping of all organisational equipment, including IT hardware (laptops, monitors, peripherals), telecoms and other operational tools
• Monitor stock levels of essential equipment and office supplies, procuring replacements in line with budget approvals

The company have an excellent benefits package including 28 days holiday plus stats, employee benefits scheme, some element of hybrid working and a salary of £28,000 - £34,000 depending on experience.