Facilities Coordinator

Job Description:

Facilities Coordinator

12-Month FTC

Nottingham, Support Office

Recruitment Partner: Olivia Wilson

What you'll be doing

Facilities Management is about caring for colleagues and the places they work. It is a critical function that looks after the health, safety and wellbeing of individuals and site infrastructure. Reporting to the Facilities Manager, you will be a member of the Engineering and Facilities Management team taking responsibility for the operational delivery, financial management and implementation of FM practices, processes and procedures. This role will also provide support across a range of accountabilities and responsibilities that ensure the FM team function in delivery facilities management and care for colleagues across all UK sites.

Key responsibilities

• As a member of the Boots EFM Team, support the delivery of efficient and effective Facilities Management services across key UK locations.

• Support the Facilities Manager in meeting financial challenges by looking for operational efficiencies and cost-effective solutions to operational challenges.

• Support the facilities Manager in driving the performance management of facilities services such as engineering, security, catering and porterage.

• Liaise with multiple business resource groups to provide Facilities Management support / constructive challenge.

• Administrative responsibilities including Financial processes / controls, including the raising / management of purchase orders and invoicing and maintaining dashboard reporting.

• Help deliver the annual revenue and capital budgets working alongside the Facilities Manager to ensure appropriate governance and controls are preserved.

• Working with FM Manager to ensure budgets are maintained in line with departmental targets and third-party payment processes work.

• Management of procurement processes, including confirmation of costs and creation of orders.

• Working collaboratively with the FM Manager and Service Providers to ensure service and performance is maintained at the highest levels.

• Supporting the performance review process, preparing reports and reviewing actions.

• Maintain a strong working relationship with third-party teams to ensure focus remains on strategic, and operational activity.

• Understand key performance indicators of contractual service level agreements. Challenging failings with FM providers.

• Work with key partners to understand ways of working and help develop and execute key strategic priorities including.

What you'll need to have (our must-haves)

• Experience working in a facilities management environment either within a customer or provider role.
• Understanding of financial and budget management
• Working knowledge of basic Health & Safety and compliance practices and policies.
• Experience working with range of internal and external stakeholders and providers
• Understanding of commercial and procurement processes such as cost negotiation and ordering processes
• Flexible approach to changing priorities and goals within a dynamic and changing environment
• Willingness to travel to within the UK, specifically to WBA Southern sites and relevant supplier sites as required.

Rewards designed for you

• Boots Retirement Savings Plan

• Discretionary annual bonus

• Generous employee discounts

• Enhanced maternity/paternity/adoption leave pay and gift card for anyone expecting or adopting a child

• Flexible benefits scheme including option to buy additional holiday, discounted gym membership, life assurance, activity passes and much more.

• Access to free, 24/7 counselling and support through TELUS Health, our Employee Assistance Programme.

There's lots more in our benefits and discounts, MyBoosts - there to give you that little lift in your everyday. Find out more at boots.jobs/rewards. Exclusions may apply; eligible roles only. Please note that any salary estimates provided on third-party sites are not endorsed by Boots and may not be accurate.

About The Boots Group

The Boots Group is a trusted leader in healthcare, pharmacy and retail, operating across 11 countries - including the UK, Ireland, Thailand and Mexico. The Boots Group brands - including Boots, Boots Opticians, No7 Beauty Company, Farmacias Benavides and Alliance Healthcare - are trusted and well recognised healthcare and beauty businesses, serving millions of customers and patients every day in communities around the world. We are proud to be an equal opportunity employer, passionate about embracing the diversity of our colleagues and providing a positive and inclusive working environment for all.

What's next

If you apply, our team will be in touch to let you know the outcome of your application or to arrange next steps. Where a role is advertised as full-time, we are open to discussing part-time and job share options during the application process. If you require additional support as part of the application and interview process, we are happy to provide reasonable adjustments to help you to be at your best.

Boots is a Ban the Box employer and will consider the suitability of applicants with criminal convictions on a case-by-case basis.

We hope to hear from you soon.

Be brilliant with Boots.