Health And Safety Administrator

Job Description:

Health & Safety Administrator – Freelance (CIS)
📍 Rugby
🕒 Freelance Contract
💷 CIS Payment Available

We’re working with a busy civil engineering contractor delivering infrastructure and groundwork schemes across the Midlands, and we’re looking for a Health & Safety Administrator to support their team on a freelance basis in Rugby.

This is a key compliance-focused role supporting site and management teams to keep projects audit-ready and fully aligned with company and accreditation standards.

The Role

You will be responsible for the day-to-day management of health & safety administration and accreditation compliance, including:

• Maintaining all H&S accreditations and updating relevant platforms as required

• Participating in site audits linked to accreditations

  • This function will operate under senior supervision, with support provided, but requires consistent management throughout the twelve-month cycle — particularly in advance of the peak submission period in December

• Maintaining the internal platform and inputting all relevant data relating to:

  • Training renewals

  • Plant thorough examinations

  • Health & safety modules

• Overseeing training that is due to expire, using internal modules and the Commodious platform, and undertaking the full renewal process

• Preparing and issuing regular Toolbox Talks aligned with project-specific requirements (currently issued fortnightly)

• Undertaking internal site health & safety audits to ensure readiness in relation to accreditation requirements

• Assisting project teams with site investigations and root cause analysis following incidents

• Maintaining accurate admin records relating to all the above

• Liaising with administration and accounts where required

• General H&S and document control support to site and project teams

What We’re Looking For

• Previous experience in a Health & Safety Admin role within civil engineering or construction

• Strong understanding of compliance, audits and accreditation processes

• Experience using H&S management platforms (Vision, Commodious or similar desirable)

• Excellent organisational and document control skills

• Comfortable working in a fast-paced site environment

• Strong IT skills (Excel, Word, document management systems)

• Must be able to drive – occasional travel to local sites will be required

• Proactive, methodical and detail-focused approach

What’s On Offer

• Freelance contract

• CIS payment

• Long-term opportunity with structured annual compliance cycle

• Immediate start available

• Work with an established regional civils contractor

If you’re an experienced H&S Administrator who understands construction compliance and accreditation management, and you’re looking for your next freelance role in the Rugby area, get in touch today.