HSE Compliance Administrator

Job Description:

HSE Compliance Administrator

Location: Melton, UK
Hiring Company: Mars, Incorporated

Randstad Sourceright are recruiting on behalf of Mars, Incorporated for an HSE Compliance Administrator to join the Petcare segment at the Melton site.

This role supports the Safety, Environment and Security (SES) team in maintaining administrative systems, compliance processes and reporting related to health, safety and environmental performance. The position plays a key role in ensuring that site systems, documentation and reporting align with corporate standards, legislative requirements and ethical compliance.

The successful candidate will act as a functional expert for reporting systems, supporting teams with accurate data, analysis and documentation to help drive continuous improvement across the site.

Key Responsibilities

Administrative and System Support

• Provide administrative support to the Safety and Environmental Management Systems (SES) team.

• Maintain site safety policies, environmental management systems and procedural documentation to ensure compliance with Mars standards and legal requirements.

• Support Safe Systems of Work programme managers by auditing documentation and providing feedback to maintain compliance.

• Assist with the development and maintenance of risk assessments, Standard Operating Procedures (SOPs) and procedures.

• Maintain records, track completion and audit documentation in line with Mars standards.

• Support the continued development of site Safety Teams and collate KPI performance reports.

• Maintain Safety and Environmental display areas across the site.

• Create, maintain and update safety training materials and assessments.

Incident and Reporting Management

• Manage the recording and data analysis of the site Near Miss database.

• Produce periodic reports and analyse data to identify trends and opportunities for proactive safety improvements.

• Collate and submit Health, Safety and Environmental KPI reports through the Enablon reporting system.

Audit Support and Compliance Reporting

• Assist with internal Occupational Health, Safety and Environmental audits.

• Provide feedback on audit results and identify areas for improvement.

Environmental and Utility Monitoring

• Consolidate and monitor site utility data including electricity, gas, water, effluent and waste.

• Analyse usage data and submit periodic energy KPI reports through Enablon.

Data Management and Digital Systems

• Act as a SharePoint key user, maintaining and administering the SES SharePoint site.

• Provide support to site teams in the effective use of SharePoint.

• Support the development and improvement of administrative systems and digital processes.

• Assist the SES team in developing process confirmation standards within Fabriq.

Candidate Profile

Essential

• Educated to A Level standard or equivalent.

• ICT Level 3 qualification or equivalent.

• Strong analytical and data management skills.

• Advanced computer skills including Microsoft Word, Excel, PowerPoint and SharePoint.

• Strong interpersonal and communication skills.

• Ability to interpret and analyse data to support reporting.

• Logical and structured approach to problem solving and root cause analysis.

• Strong organisational and prioritisation skills.

Preferred

• Experience with Power BI, Power Pivot or Power Query.

• Experience supporting Health, Safety or Environmental management systems.