Joint Venture Governance Assistant

Job Description:

In a Nutshell…

We have a fantastic opportunity for a Joint Venture Governance Assistant to join our team within Vistry Services, you will be based at any of our regional offices. As our Joint Venture Governance Assistant you will deliver high-quality secretarial, governance and legal support to the Joint Venture team, Regional teams, and the Group's portfolio of JV partnerships. You will ensure compliance with statutory, corporate, and regulatory requirements, while promoting a consistent and best-practice approach across all JV governance activities. This is a varied role involving direct oversight of JV Boards and broader governance coordination across the Group's JV portfolio. You will work closely with the Head of JV Governance, the Joint Venture Coordinator, and the Company Secretariat Team.

We value in-person collaboration and team culture, but we're also committed to supporting flexible working where possible. We encourage you to raise any specific requirements during the interview process so we can explore how this could be accommodated.

Let's cut to the chase, what's in it for you…

• Competitive basic salary and annual bonus
• Up to 33 days annual leave plus bank holidays increasing to up to 39 days with service
• 2 Volunteering days per annum
• Private medical insurance, with employee paid cover
• Enhanced maternity, paternity and adoption leave
• Competitive pension scheme through salary sacrifice
• Life assurance at 4 x your annual salary
• Share save and share incentive schemes
• Employee rewards portal with many more benefits…

In return, what we would like from you…

• Behave in line with our company values - Integrity, Caring and Quality
• Relevant UK company secretarial / governance qualification (or working towards one)
• Experience in secretarial duties including meeting management, board paper preparation, and minute-taking
• Familiarity with preparing corporate resolutions, consents, and formal minutes
• Experience managing stakeholder communications and expectations
• Prior exposure to JV governance or similar roles within subsidiary companies
• Strong understanding of company secretarial and governance principles
• Excellent communication and interpersonal skills, with confidence engaging at all levels
• Analytical thinker with sound judgment and problem-solving abilities
• High level of organisation and ability to manage competing priorities
• Detail-oriented with a commitment to accuracy and compliance
• Self-motivated team player with a proactive approach
• Flexible and adaptable to evolving responsibilities

More about the Joint Venture Governance Assistant role…

• Manage a portfolio of JV Boards, including:
  • Preparing board packs and agendas
  • Attending meetings and drafting minutes
  • Documenting decisions and approvals (e.g. resolutions, consents, formal minutes)
  • Supporting Chairs with meeting preparation
• Lead the preparation and oversight of JV powers of attorney
• Draft and manage corporate resolutions, consents, and formal Board minutes
• Advise Regional teams on JV governance matters, including signing authorities, JV incorporations and legal queries
• Support document execution for JV-related matters (e.g. loan variations, contracts, deeds)
• Assist with the coordination and timely completion of statutory audits and financial accounts
• Support the implementation and monitoring of the JV governance framework, including annual effectiveness reviews, training, and internal audit responses
• Provide guidance on Life of Site gateway queries related to JV governance and partnering
• Liaising with the Company Secretariat Team on Companies House filings, compliance matters, and adhoc queries
• Provide cover for the Head of JV Governance as required

Finally, let's tell you a bit more about us…

We build more than homes, we're making Vistry. Being a responsible developer and award-winning employer means we live each day through our ethos - doing the right thing. Our behaviours reflect this, as well as our values of integrity, caring and quality. Shaping all we do; they empower us to develop sustainable communities across affordable and private housing. We work in a partnership-led way, and you'll recognise our renowned brands Bovis Homes, Linden Homes and Countryside Homes. Together with Vistry Works, our manufacturing operation, and the functional support of Vistry Services, we're a proud UK Green Building Council member, UK top five housebuilder with a five-star House Builders Federation (HBF) customer satisfaction rating, and winner of many awards including Top Employer, Global Top Inspiring Workplaces, and Best for Talent Attraction and Outreach.

Join us in making Vistry.

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