Office Assistant/HR Assistant

Job Description:

We’re looking for an Office Clerk plays a key role in ensuring the smooth day-to-day operation of the office. This role provides administrative, financial, and operational support across the business, assisting with basic accounting tasks, office and building management, procurement of office supplies, and acting as the first point of contact for employee queries before directing them to the relevant Head Office departments.

The role:

• Maintain organised office systems, files, and documentation (physical and digital).
• Provide general administrative support to management and internal teams.

• Assist with basic bookkeeping tasks including invoice processing, expense tracking, and data entry.
• Support the finance team with purchase orders, supplier invoices, and payment records.
• Maintain accurate records of office expenditures and budgets.
• Assist with monthly reconciliation of office-related expenses.

• Oversee the day-to-day functioning of the office and ensure a safe and organised working environment.
• Liaise with building management, maintenance providers, and service contractors when required.
• Coordinate repairs, maintenance schedules, and office improvements.
• Ensure compliance with health and safety procedures within the office.

• Manage procurement of office supplies, equipment, and consumables.
• Maintain stock levels of office materials and reorder when necessary.
• Source cost-effective suppliers and maintain supplier relationships.

• Act as a first point of contact for employees regarding general HR queries.
• Provide guidance on basic HR procedures and direct staff to the appropriate HR team at Head Office when necessary.
• Assist with onboarding administration for new employees (documentation, workspace setup, etc.).
• Maintain confidentiality of employee information at all times.

Requirements:

• Previous experience in an administrative or office support role.
• Basic accounting or bookkeeping knowledge.
• Strong organisational and multitasking skills.
• Good communication and interpersonal abilities.
• Ability to manage multiple responsibilities in a fast-paced environment.
• Proficiency in Microsoft Office (Excel, Word, Outlook).
• Attention to detail and problem-solving mindset.

• Experience supporting HR or finance departments.
• Familiarity with accounting software or ERP systems.
• Basic understanding of office health and safety procedures.

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Please be aware the duties listed above are an interpretation of the role and do not form any part of your employment contract. Please ask the interviewer any questions about the role that you wish to clarify.

Tagged Resources Limited acts as an employment agency. We have 25 years of Recruitment and Industry experience, working with Retail and Supply Chain markets and have various positions available. If this vacancy does not suit your experience and you are looking for a suitable role, please look at our website or follow us on social networking sites.  All are updated daily.