Office Manager / Personal Assistant

Job Description:

Office Manager / Personal Assistant

Remote (UK-Based) | Hybrid options available
Full-Time | Permanent

About Our Client

Our client is a specialist fire-engineering consultancy delivering bespoke solutions for residential, commercial, and educational projects across the UK.

A vastly technical team of 12 fire engineers and growing, the team combines deep technical expertise with a personal, collaborative approach.

The business is growing steadily, offering the chance to play an important role in supporting day-to-day operations with future opportunities of managing your own team and potential for further salary increases.

This is an excellent opportunity for a proactive, organised professional who thrives in a dynamic environment and wants to be part of a small but growing consultancy, making a genuine impact.

The Opportunity

Our client is seeking a Office Manager / Personal Assistant to support project coordination, documentation, and communication across their expanding portfolio.

Working closely with engineers, consultants, and directors, you will help ensure projects run smoothly, client deadlines are met, and internal systems remain organised and efficient.

This is a varied role offering exposure to all aspects of project delivery and business administration.

Key Responsibilities

• Provide day-to-day administrative support across multiple live projects.
• Assist with project setup, documentation, and progress tracking.
• Maintain accurate records of proposals, deliverables, and client correspondence.
• Support resource planning, scheduling, and workflow coordination.
• Prepare and format project reports, invoices, and client deliverables.
• Liaise with clients and team members to ensure smooth communication and timely responses.
• Help maintain quality assurance systems and ensure consistent document control.
• Support the leadership team with business administration and reporting tasks as needed.

Candidate Profile

Essential

• Proven experience in a project administration, office management, or business support role.
• Highly organised with excellent attention to detail.
• Strong communication and interpersonal skills.
• Confident using Microsoft Office (Word, Excel, Outlook) and document management systems.
• Able to prioritise and manage multiple tasks in a fast-paced environment.
• Self-motivated and comfortable working remotely as part of a small, collaborative team.

Desirable

• Experience working in a construction, engineering, or consultancy environment.
• Familiarity with project management tools (e.g. Asana, Monday, or similar).
• Basic understanding of invoicing or financial administration.

What's on Offer

• Competitive salary up to £45k depending on experience.
• Fully remote working, with optional hybrid flexibility.
• Competitive workplace pension scheme.
• Comprehensive private health insurance.
• 9-day working fortnight - an extra 2 days off per month with no salary impact.
• Fully funded professional memberships.
• Christmas shutdown period plus 33 days of annual leave.
• Supportive, collaborative team culture.

If you're ready to join a pioneering fire engineering team and feel that you have the relevant experience to be successful in this position, please send an up-to-date CV outlining your experience.