Office Manager

Job Description:

About Us:
We are a well-established SME operating in the engineering sector, delivering high-quality projects with a strong focus on innovation, reliability, and client satisfaction. As our business grows, we are looking for a hands-on Finance & Office Manager to oversee our finance, HR, and administrative functions, supporting the smooth running of day-to-day operations and contributing to strategic decision-making.

Key Responsibilities

Finance Duties:

• Prepare short-term and long-term cashflow forecasts

• Monitor project progress and raise sales invoices accordingly

• Produce monthly management accounts, including all journals

• Calculate and post prepayments, accruals, depreciation, and deferred income

• Maintain and update the fixed asset register

• Prepare and file quarterly VAT returns, including CIS and reverse charge VAT

• Calculate work in progress (WIP)

• Review final project costs and provide variance analysis

• Monitor credit card usage and employee expense claims

• Provide support and guidance to the Accounts Assistant

• Train and guide staff in the use of Sage

HR & Payroll Duties:

• Input staff timesheet data into payroll spreadsheets

• Calculate average holiday pay and monitor staff holidays and absence

• Process monthly payroll using Brightpay

• Upload pension contributions to the True Potential portal

• Monitor auto-enrolment compliance

• Manage recruitment administration – reviewing applicants, preparing offer letters, contracts, and starter packs

• Provide HR support to management including up-to-date advice on employment legislation

Office Management Duties:

• Manage business insurance policies and renewals

• Oversee administrative function and office processes

• Maintain and review business contracts (utilities, premises, machinery)

• Ensure Health & Safety compliance across the site

• Oversee property maintenance

• Attend and minute management meetings, circulating actions as required

About You

We’re looking for someone proactive, organised, and confident working across a broad range of business functions. You will be a key member of the team and instrumental in helping the business run efficiently.

Essential Skills & Experience:

Proven experience in a finance role, from data entry to management accounts

Experience with Sage (essential) and Brightpay (preferred)

Strong understanding of project costing

Experience with VAT (including CIS and reverse charge)

Payroll processing knowledge and understanding of relevant legislation

Proficient in Microsoft Excel and Word

Experience in a small to medium business environment

Comfortable managing and supporting staff

Desirable:

Experience in a manufacturing or engineering business

Familiarity with Health & Safety compliance

Understanding of recruitment and HR best practice

Why Join Us?

Varied and rewarding role within a friendly, collaborative team

Opportunity to make a real impact across the business

Flexible working environment

Career development within a growing SME