Office Manager

Job Description:

Office Manager
Loughborough
c£35,000 p.a. + excellent benefits

• Do you want to take ownership of a growing office at a dynamic, award-winning business?
• Are you looking for a role where you’ll work directly with an inspiring Managing Director and truly make an impact?
• Ready to join a company that will invest in you, trust you, and reward your commitment?

The Company:
ER Recruitment are excited to be partnering with our client, Abacus Flooring Solutions. They are one of the UK’s most innovative and fast-growing resin flooring specialists. Known for quality, creativity and outstanding customer service, they’ve grown to £1.5m turnover far quicker than expected – and they’re only just getting started.
Proud members of FeRFA and multi-award winners, Abacus is led by a down-to-earth Managing Director who believes in honesty, transparency and doing things the right way. With a friendly office team, 14 skilled operatives out on sites, and exciting projects across the UK, this is a brilliant opportunity to join a business on an upward trajectory and help shape its future.
They are now looking for a dedicated, professional Office Manager who can bring structure, leadership and passion to the heart of the business.

Role & Responsibilities of the Office Manager:

• Support the Managing Director on all day-to-day operations, acting as his trusted right hand
• Monitor and respond to emails on behalf of both the business and the MD
• Ensure all policies, procedures and documentation remain accurate and up to date
• Produce HR documentation including contracts, letters and agreements
• Support the upcoming website relaunch and ongoing digital updates
• Oversee social media marketing and brand presence
• Prepare quotations for all projects and follow up on enquiries
• Order supplies, materials and negotiate pricing with suppliers
• Complete Risk Assessment Method Statements (RAMS) for all projects
• Coordinate with the wider team regarding project locations, timings and key contacts
• Track and update ISO requirements
• Report on accounts during management meetings
• Stay updated with all guidance and developments from FeRFA
• Maintain and update the internal database
• Prepare and submit award entries to showcase the company’s achievements
• Provide day-to-day leadership to the Office Administrator and support long-term plans to grow the admin function

Finance responsibilities:

• Basic bookkeeping with support from an external accountant
• Use accounting software (Xero) to upload receipts, cross-check quotes with invoices and raise invoices
• Data entry including new suppliers, customers and subcontractors
• Process expenses
• Chase outstanding customer payments
• Reconcile accounts and bank statements
• Investigate accounting discrepancies alongside the Managing Director
• Provide basic cashflow updates
• Identify opportunities for cost savings across the business

About You as the Office Manager:

- Proven experience as an Office Manager with financial/accounting responsibilities

- Strong working knowledge of Microsoft Office (Word, Excel, Outlook)

- Experience using accounting software (Xero preferred, training can be provided)

- Confident, professional, honest and able to represent the business with credibility

- Skilled at producing quotations, managing invoices and maintaining accurate documentation

- Able to lead and support others, this role will manage the Office Administrator

- Excellent organisational skills with the ability to run an office effectively, sometimes single-handedly

- A proactive, committed individual who wants to grow with the company and take pride in their work

- Strong communication skills and the ability to copy-type dictation from the Managing Director when required

Additional Benefits:

* Excellent working hours

* Free onsite parking

* Opportunity to help shape a growing business with a highly supportive MD

* Support for development and training, including future opportunities to expand the admin team

Please note by applying for this role you give consent for ER Recruitment to retain your CV for up to 24 months for the purposes of assisting you to find your next role unless you notify us otherwise.

While we aim to get back to all applicants, if you do not receive a response within 7 working days then unfortunately your application has been unsuccessful on this occasion.

We are here to help with your career so please send a copy of your CV to us. If you know of anyone else who is looking for their next opportunity, please feel free to refer them to us or pass on our details.

We look forward to hearing from you.