Practice Assistant

Job Description:

Administration Assistant | £28k to £32k | Nottingham NG1 |
Permanent / Full Time 

We’re working with a leading law firm that delivers expert legal solutions across sectors including real estate, education, healthcare, energy, and government. As the single point of contact for fee earners and the completion of their work, the role will undertake all aspects of the Administration Assistant role, or where appropriate, manage the workflow by utilising Team Assistants and Shared Services, retaining ownership and accountability of all tasks through to completion. Provide a high quality, comprehensive workflow management and organisational service to fee earners in the group and exceptional client service

What we're looking for:

• Previous experience in a legal or professional services setting
• Strong knowledge of Microsoft Office and case/document management systems
• Excellent communication skills and a client-focused approach
• High level of organisation and attention to detail
• Experience within real estate law (desirable but not essential)

The finer elements of the role include:

• Act as a primary liaison for clients, handling basic queries and assisting with client communications
• Coordinate and manage document production and formatting, including quality control of outputs
• Manage diaries, schedule meetings, arrange travel, and prepare supporting materials
• Support file opening/closure processes, compliance tracking, and records maintenance
• Assist with billing processes, expenses, and financial administration
• Manage CRM databases, client marketing activities, and assist with pitch preparation
• Maintain data rooms, conduct online applications (e.g., Land Registry, Companies House), and ensure legal processes run smoothly
• Provide cross-team support and assist with meeting preparation, follow-ups, and inbox management

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