Procurement Manager

Job Description:

The Procurement Manager will oversee and manage the procurement activities within the not-for-profit sector, ensuring compliance and cost efficiency. This role is based in Kettering and requires expertise in procurement.

Client Details

The employer is a respected organisation within the not-for-profit industry, known for its commitment to delivering value and supporting its community. As a medium-sized organisation, it offers a structured yet collaborative work environment dedicated to achieving meaningful outcomes.

Description

• Coordinate compliant tendering processes in line with Public Contracts Regulations and internal governance.
• Advise on appropriate procurement routes, thresholds, and use of frameworks.
• Contribute to procurement policy development and support audit and compliance reviews.
• Manage tendering processes using the e-tendering system, including clarification handling, evaluation reporting, bidder notifications and supplier due diligence
• Ensure procurement activity is compliant with financial limits and delegated authority levels set out in the organisations' Financial Regulations.
• Support departments in developing category strategies aligned with the organisation and sustainability objectives.
• Advise on sourcing options including in-house, outsourcing, and partnership models.
• Conduct market engagement and options appraisals to inform procurement planning.
• Review existing procurement systems and contribute to the ongoing improvement to procurement services across the organisation
• Use procurement and spend data to identify trends and potential improvements.
• Maintain procurement dashboards and KPIs for internal reporting and assurance.
• Review high-value non-tendered spend to assess supplier competitiveness and identify opportunities to formalise arrangements.
• Negotiate contracts to secure favourable terms and improve commercial outcomes.
• Provide guidance on contract terms and escalate legal or complex issues where appropriate.
• Apply standard supplier due diligence and contract management procedures to ensure consistency and reduce risk.
• Provide guidance and training on procurement systems, processes, and templates.
• Maintain the central contracts register with accurate and timely information.
• Maintain a forward plan of upcoming contracts renewals and work with the Group Finance Director and relevant budget holders to initiate timely procurement activity
• Ensure contracts are stored securely and available for audit and reporting purposes.
• Ensure procurement policies and processes are followed, including notification of awards.
• Support compliance with regulatory requirements such as GDPR, Modern Slavery, and sustainability reporting
• Monitor procurement risks and ensure appropriate controls are in place to mitigate financial, legal, and reputational exposure.

Profile

A successful Procurement Manager should have:

• Experience running public sector procurements under the Public Contracts Regulations 2023, including below-threshold processes
• Experience of contract negotiation and supplier relationship management
• Understanding of public procurement law and contract terms
• Experience using financial data to analyse spend
• Experience managing procurement performance (e.g. dashboards, KPIs)
• Familiarity with frameworks such as CCS, ESPO or CPC
• Experience of calling off from government or sector frameworks
• Experience using procurement or finance systems

Job Offer

• A competitive salary of £41,086 to £47,971 per annum.
• 27 days annual plus bank holidays
• Pension schemes: People's Pension
• Employee assistance program: free advice and counseling
• Active social group with outing and theatre discounts
• Free on-site parking
• Discounts on beauty, health, and gym facilities
• Blue Light Card for service and product discounts