Property Administrator / Legal Secretary

Job Description:

Department: Legal Operations

• Reviewing framework agreements to document client-specific protocols and processes

• Audio typing

• Implementing frameworks, providing guidance and training to support teams where required, and carrying out ongoing monitoring

• Collating information to ensure client account plans are accurate and maintained, including managing internal housekeeping tasks

• Managing and submitting regular MI reports, coordinating responses across multiple departments

• Producing reports to assess service levels, KPIs, and delivery against agreed measures

• Ensuring client portals are kept up to date and all associated tasks are completed in line with client requirements

• Understanding and managing revenue for key clients, supporting the Framework Revenue Assistant with billing processes and providing high-level revenue updates to clients, including processing rebates

• Supporting the coordination of client audits

• Acting as a framework point of contact, dealing with queries where appropriate and using initiative to deliver exceptional client service

• Acting as a client point of contact when the client partner is unavailable, managing queries and providing high-quality service

• Providing PA / Legal Secretary-style support to six fee earners, including diary management, document preparation, and coordination across offices

• Attending internal and external meetings where appropriate, providing support and advice on framework requirements and responsibilities, and following up actions to ensure timely completion

• Assisting with tender processes as required

• Working unsupervised to draft and produce routine and confidential correspondence and documentation, responding proactively

• Travelling to other offices as required

• Undertaking any other duties appropriate to the level of the role

Essential (Must Have):

• Real Estate experience

• Previous experience in a PA or Legal Secretary capacity

• Proven experience supporting six fee earners

• Ability to analyse and interpret complex data, including contractual documentation

• Experience using IT systems to generate, format, and edit reports

Office Angels is an employment agency and business. We are an equal-opportunities employer who puts expertise, energy and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. By showcasing talents, skills and unique experiences in an inclusive environment, we help individuals thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you.

Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer.

By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.