Property Administrator

Job Description:

Property Administrator

NG5, Nottingham

£28,500

Monday – Friday 8:45am – 5:30pm

Working 1 Saturday per month 9am – 3pm with a day off in the week

Looking for someone to start as soon as possible

Description

The Property Administrator role is to provide administrative support to the estate agency team, ensuring the smooth and efficient management of property listings, client communications and transaction processes.

The role is responsible for coordinating documentation, maintaining accurate property records, liaising with clients, solicitors, landlords and contractors and supporting sales progression from instruction to complete.

The role plays a key role in delivering excellent customer service, ensuring compliance with relevant property legislation and company procedures and contributing to the overall efficiency, organisation and professional reputation of the agency.

Responsibilities

• Answer phone calls, respond to emails, and handle client inquiries
• Maintain office supplies and coordinate with vendors
• Prepare and upload property listings to agency websites and property portals
• Update property details, prices, and availability
• Remove sold/let properties from advertising platforms
• Act as first point of contact for buyers, sellers, landlords, and tenants
• Follow up with clients regarding appointments and documentation
• Ensure all paperwork complies with legal and regulatory requirements
• Assist agents with preparing property brochures and marketing materials
• Coordinate property inspections and handovers
• Process invoices and receipts
• Update company website with new listings
• Post property advertisements on social media platforms

Person Specification

• Strong organizsational skills
• Excellent communication skills
• Attention to detail
• Proficiency in Microsoft Office (Word, Excel, Outlook)

EMA25