School Receptionist/Administrator

Job Description:

School Receptionist/Administrator

• Start date: March 2026
• End date: Maternity Cover
• Location: South-Leicester based secondary school
• Full-time role: Monday to Friday
• Working hours: 8am - 4.00pm (Monday - Thursday) and 8:00am - 3.30pm on a Friday

Are you an experienced School Administrator looking for a rewarding job in education? We are working in partnership with an 11-16 secondary school in South Leicester who are seeking an experienced and professional Receptionist/Administrator to cover a period of maternity leave from March. This is a full-time and long-term temporary role.

Key Responsibilities:

• Welcoming Visitors: Acting as the first point of contact for all visitors, ensuring they are greeted warmly and signed in and out in line with safeguarding procedures.
• Handling Communications: Managing incoming calls and messages with professionalism and efficiency, directing enquiries to the appropriate staff and ensuring timely follow-up.
• Diary and Schedule Management: Coordinating the school calendar by booking appointments, arranging meetings, and sending reminders to staff and stakeholders.
• Data and Record Management: Maintaining accurate and up-to-date records using systems such as SIMS, Arbor, ParentPay, and Microsoft Office. This includes pupil and staff data, attendance, and other essential school information.
• Procurement and Stock Control: Ordering and managing supplies, equipment, and stationery to ensure the school is well-resourced and prepared for daily operations.
• Policy Compliance: Adhering to school policies and procedures, particularly in relation to health and safety, confidentiality, safeguarding, and data protection.
• Reprographics Support: Carrying out photocopying, printing, and document preparation to support teaching and administrative staff.

What you'll need to succeed

• You must have previous SCHOOL-BASED experience in a receptionist or administrative role.
• Have an Enhanced DBS which is registered on the Update Service or willingness to apply for one
• Strong organisational skills with excellent attention to detail
• Strong IT skills and experience of using the internal school systems or other MIS software
• Ability to prioritise workload work effectively within a fast-paced educational environment
• A proactive, professional approach with strong communication skills
• A calm, professional manner and the ability to multitask.

Why Join Hays Education?

• Competitive pay based on experience
• Long-term contracts offering stability and career progression
• Opportunities to work in a variety of educational settings
• Dedicated consultant with ongoing professional support and training through Hays
• A refer-a-friend scheme where you can receive a £250 retail shopping voucher for referring someone you know when we place them in a job for at least one month.

What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.

If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.

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