Administrator

Job Description:

Administrator

Braunstone, Leicestershire

£26,000

• Are you a highly organised individual with a keen eye for detail and a strong ability to prioritise?
• Do you have experience managing supplier relationships and coordinating contract processes?
• Would you like to be part of a professional, friendly team within a growing facilities management organisation?

The Company:

We’re working with a leading firm Precision Facilities Management, who are seeking a highly organised and proactive Administrator to join their dynamic team. This role is crucial in supporting the day-to-day administration of supplier contracts and ensuring smooth coordination with third-party vendors. The successful candidate will bring experience in contract coordination, particularly in managing relationships with external suppliers within a facilities or property services environment.

Role & Responsibilities of the Administrator:

• Support the administration and coordination of third-party supplier and subcontractor contracts.
• Maintain accurate and up-to-date contract records using the company’s CAFM and contract management systems.
• Liaise regularly with external suppliers to obtain quotes, confirm job progress, and ensure service delivery aligns with contract terms.
• Assist with the scheduling and tracking of both planned and reactive maintenance work, ensuring supplier performance is monitored and issues are escalated as needed.
• Help prepare reports and documentation relating to contract performance, compliance, and renewals.
• Work closely with internal departments to resolve supplier or contract-related queries efficiently.
• Prioritise and manage multiple administrative tasks in a fast-paced environment, maintaining accuracy under pressure.

About You as the Administrator:

• Previous experience in an administrative role, ideally involving third-party supplier or contract coordination.
• Strong organisational and time management skills, with a proven ability to prioritise competing demands.
• Excellent verbal and written communication skills, with confidence liaising with suppliers and internal teams.
• Ability to work in a fast paced environment supporting on a busy helpdesk.
• Proficient in Microsoft Office applications, especially Outlook, Word, and Excel.
• Experience using CAFM or contract management systems is beneficial.
• Office-based role, so candidates must be able to commute to Braunstone, Leicester.

Please note by applying for this role you give consent for ER Recruitment to retain your CV for up to 24 months for the purposes of assisting you to find your next role unless you notify us otherwise.

While we aim to get back to all applicants, if you do not receive a response within 7 working days then unfortunately your application has been unsuccessful on this occasion.

We are here to help with your career so please send a copy of your CV to us. If you know of anyone else who is looking for their next opportunity, please feel free to refer them to us or pass on our details.