Office & Administration Assistant

Job Description:

Are you an organised, proactive, and detail-oriented individual looking for a varied role in a busy office environment? We are seeking an Office & Administration Assistant to provide vital support across our client’s office, finance, departmental, and marketing functions. This is a fantastic opportunity for someone who enjoys variety in their work and is keen to be part of a supportive and professional team.

This is a part time permanent role. Hours of work are half days Monday to Thursday.

18/20-hour week. Salary £34K pro rata. Onsite parking and 5 weeks holiday a year (pro rata) plus BH

Key Responsibilities

• Acting as first point of contact: answering calls, greeting visitors, managing meeting rooms and refreshments.
• Supporting day-to-day office management including supplies, post, filing, and facilities.
• Assisting Directors with diary management, documentation, and implementation of the Business Plan.
• Managing accounts payable and receivable processes, liaising with external bookkeepers, and raising invoices using Xero/WorkflowMax.
• Supporting client onboarding, including Anti-Money Laundering checks and maintaining electronic files.
• Formatting and proofreading documents, reports, and presentations.
• Assisting with data entry, database management, and preparation of reports and schedules.
• Coordinating contractors and supporting property management tasks.
• Assisting with marketing activities including maintaining the marketing database, creating brochures (Canva), supporting events, and posting on LinkedIn.

Key Skills & Attributes

• Excellent organisational skills with the ability to manage multiple priorities.
• Strong written and verbal communication skills with attention to detail.
• Confident in Microsoft Office (Word, Excel, Outlook, PowerPoint).
• Experience with Xero, WorkflowMax, DEXT, or Re-Leased software (advantageous, not essential).
• Creative flair and familiarity with Canva or similar design tools (desirable).
• A proactive, “can-do” attitude with the ability to work independently and as part of a team.
• Discretion and professionalism when handling confidential information.

Why Join the business?

• Varied role with exposure to office management, finance, marketing, and client support.
• Supportive team environment with opportunities to learn and develop.
• Involvement in exciting projects and company initiatives.
• Opportunity to make a real impact in a growing business.