Office Administrator

Job Description:

Competitive Salary & Company Benefits| Leicester, office based.

Monday to Friday, 9.00am - 5.00pm (potential for flexibility on start/end times based on 7.5hrs/day)

Are you looking to work for a rapidly growing UK Pharmaceutical company, who are passionate about improving patients’ lives across the world?

Aspire Pharma is an asset-light pharmaceutical manufacturer. It licenses and develops niche pharmaceutical products that offer innovative formulations, value for money for payors, and reliable supply arrangements in markets which are often underserved. The business has a highly diversified portfolio of more than 250 products across a number of categories, including branded specialty products and unbranded niche generics in therapeutic areas such as urology, ophthalmology, CNS and dermatology.

Do you want to be part of the journey?

If so, here is your chance!

The Role

We are currently looking to recruit an Office and Projects Administrator for our PMO & Transformation department. You will be involved in all aspects of office administration for the Leicester premises, including supporting EHS compliance.

What will you be doing?

As an Office and Projects Administrator, you will be involved in administration duties including, but not limited to; visitor management, supporting hospitality requests for visitor requirements, distribution of post and procurement of consumables to maintain adequate supplies across all functions and office areas. You will also:

• Serve as a point of contact for incoming calls to the main company line. Professionally screen, prioritise, and direct calls to the appropriate individuals or departments, ensuring timely and accurate message handling. Maintain a courteous approach and uphold a positive company image through consistent, high-quality telephone engagement.

• Support the maintenance of site contracts (Boss Court) and associated service level agreements as necessitated by the terms and conditions of the office lease and other site-based contracts. Maintain supplier and contractor information as appropriate to the equipment or service provided. As applicable, liaise with the Landlord to ensure building facilities and services are well maintained, fully compliant and safe. Progress all matters and actions associated with maintenance, repairs, and cleaning.

• With direction from the Projects and Continuous Improvement Manager, support the introduction and maintenance of company specific requirements for Environmental, Health and Safety (EHS) and applicable Health and Safety regulations. Ensure Aspire’s EHS processes and procedures remain aligned with those in place for the shared premises. Support in ensuring all employees are adequately trained in EHS and office related matters and procedures.

• Conduct bona fide checks for new customers and suppliers as directed by the International Sales & Exports team.

• Conduct ad-hoc administrative tasks, including project support, as required by the Projects and Continuous Improvement Manager and Senior Leadership., i.e., preparation of reports and presentations and / or collating data

The Person

• Excellent communicator.

• Proficient in Microsoft packages.

• Strong organisational ability.

• Ability to multi-task and prioritise conflicting demands.

• Good attention to detail.

Why join us?

As well as a fantastic, inclusive company culture, where employees are truly valued and a competitive salary, we also offer an ever-improving benefits scheme to support your physical and mental well-being which include:

• Generous Pension Scheme.

• Life Assurance cover and Employee Assistance Program.

• 25 days’ holiday plus Bank Holidays.

• Learning and Development opportunities.

• Excellent opportunities for progression.

• Fantastic Company events and celebrations throughout the year.