Office Manager

Job Description:

OFFICE MANAGER  #

PART TIME - 3 FULL DAYS PER WEEK

NG1, NOTTINGHAM

£28,000 - £32,000 Pro Rata

MONDAY – FRIDAY – 3 FULL DAYS  

LOOKING FOR SOMEONE TO START ASAP

The Role

To provide highly organised, reliable and hands on administrative and operational support to the Directors and wider team in a fast paced environment. This is a stand alone role ideal for a practical, proactive individual who wants to make the position their own and take full ownership of its responsibilities.

The role requires confidence working at pace, managing multiple priorities and adapting to a wide range of tasks from diary coordination and financial administration to supporting client reporting and improving internal processes.

While not directly managing anyone, the successful candidate will play a central role in keeping the office running smoothly and efficiently, providing vital support that underpins the strategic work.

Duties

• Answer incoming calls
• Prepare and tidy meeting rooms before and after meetings
• Greet visitors and escort them to meetings
• Arrange and refresh drinks, snacks, and lunches for meetings
• Keep kitchen and bathroom clean and stocked
• Maintain printers, equipment, and order supplies
• Liaise with IT for troubleshooting and issue resolution
• Manage petty cash and maintain minimum float
• Monitor stationery and office stock, reorder as needed
• Keep storage cupboards organised
• Act as contact for maintenance, alarm, and building issues
• Oversee office cleaning and monitor standards
• Maintain new business database and annual compliance calendar
• Handle work experience/internship enquiries
• Book training, travel, and client gifts as required
• Maintain up-to-date company policies, including:
• Mental Health Policy
• Health & Safety
• Fire Risk Assessment
• Plan team wellbeing days
• Manage staff cards, gifts, and anniversaries
• Maintain HR software, EAP records, and employee handbook
• Deliver ad hoc projects to deadline
• Arrange travel, accommodation and events
• Provide event support as needed

Experience Required

• Good customer care skills
• Good written and verbal English
• Accuracy and attention to detail
• Good organisational skills
• An ability to work under pressure
• An ability to work independently and as part of a team
• Strong administrative skills

EMA25