Part Time Accounts Assistant

Job Description:

Part Time Accounts Assistant

Salary: up to £30k FTE
Hours: Part Time option of School hours, or reduced 4 days per week
On site based, no hybrid working option available.

We are proud to be working in partnership with our client, a well-established and respected business based in Tamworth, to recruit an experienced and reliable Part Time Accounts Assistant. This is a varied, hands-on role where you will be involved in day-to-day finance operations and play a key part in maintaining the accuracy and efficiency of the company's accounting processes.

Working within a small finance team, this office-based role offers the opportunity to take full ownership of several key functions, including accounts receivable and credit control whilst supporting accounts payable, payroll administration, and month-end reporting.

Key Duties & Responsibilities

Daily / Weekly Responsibilities

• Raising Sales Invoices & Credit Notes: Accurately prepare and issue sales invoices in a timely manner, ensuring all customer billing is up-to-date and in line with contractual agreements. Process credit notes where necessary, ensuring proper authorisation and supporting documentation.
• Credit Control: Monitor the aged debtors report, proactively chase overdue payments, resolve invoice queries with customers, and maintain accurate records of communications. Ensure strong working relationships are built with customers to support timely payment and cash flow.
• Purchase Order Management: Chase internal departments or customers for missing purchase orders to ensure the timely and accurate processing of supplier invoices.
• Processing Purchase Invoices: Validate supplier invoices. Match them to delivery notes and purchase orders to ensure correctness before processing them into the system.
• Query Resolution: Resolving discrepancies and ensuring smooth posting into the ledger.
• Sales & Purchase Ledger Filing: Maintain an organised and up-to-date filing system for both digital and physical records, supporting easy access and audit readiness.
• Payroll Administration: Carry out the full payroll process every other week, including timesheet collation, input of payroll data, ensuring compliance with HMRC regulations, and addressing employee payroll queries.

Ad Hoc & Occasional Tasks

• Customer Account Set-Up: Create and maintain customer accounts in the accounting system, ensuring correct payment terms, contact details, and other relevant information are captured and verified.
• Other Administrative Tasks: Support ad hoc finance and office administration tasks, including, supplier queries, and data entry as requested by the Finance Manager.

About You

We're looking for someone who:

• Has previous experience in a similar accounts or finance support role
• Possesses a strong understanding of both sales and purchase ledger processes
• Is numerate and detail-focused, with excellent accuracy and data-entry skills
• Demonstrates proficiency with MS Office, especially Excel, and accounting software (e.g., Sage, Xero, QuickBooks - system-specific training can be provided)
• Can manage time effectively and prioritise tasks
• Is a team player with a proactive attitude and a willingness to support across functions
• Maintains confidentiality and demonstrates integrity in all finance matters

This is a fantastic opportunity for someone looking to build on their accounts experience in a supportive, well-organised business with a strong team culture.

Ready to apply or learn more? Contact our team today - we'd love to speak with you.

At Gleeson Recruitment Group, we embrace inclusivity and welcome applicants of all backgrounds, experiences, and abilities. We are proud to be a disability confident employer.

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