Payroll Coordinator

Job Description:

Job Summary

Our client are specialists in delivering homecare services for patients, from medical deliveries to nursing support for patients in their own homes.

Working with over 180,000 patients across numerous different therapy areas, their dedicated team offer support to patients with rare and orphan diseases right through to more common conditions. Their aim is to make patients’ lives easier by taking the stress out of managing their medication and ensuring they are confident they are in safe hands.

We are looking for a Shared Services Co-ordinator (HR and Payroll Administrator) to join the People Services team.

If you are a passionate and caring individual, seeking a role with a mission statement you can truly get behind, where you can help to make a difference to patients’ everyday lives, then this is the opportunity for you!

Main Responsibilities

• Act as first point of contact for all customers to the HR/Payroll functions 
• Monitor the HR & payroll inbox’s providing first line response and advice in accordance with role responsibilities and assign/escalate emails to relevant team members 
• Ensure the Payroll. HRIS and HR reporting tools/systems are kept up to date and accurate 
• Creating offer letters and contracts of employment for new starters and upload new starters to the system 
• Responsible for ensuring all the relevant pre-employment and on-going checks are made, monitored and reported on, this includes all professional registrations, RTW documents, DBS/background checks, Diving License checks, compliance checks and referencing.
•  Assist all members of the HR function in providing a comprehensive HR administration service, including note taking at HR meetings. 
• Assist with recruitment activity and administration, and support the use of the IRecruit system
•  Supporting first level ER activity and creating probation and absence reports.  • Assisting with reports for the wider business function
•  Assist with audit requirements for the department • Assist with the development and implementation of new projects
•  Carry out general administration tasks for the function, for example, responding to reference requests, employee requests, booking occupational health appointments, booking probationary and CPD reviews, taking and typing notes at meetings, supporting exit interview, holidays reports, and ensuring all filling & archiving (paper based and electronic) is completed in a timely manner.
• To process the monthly payroll for multi-entities in accordance with payment deadlines.  This includes starter and leaver process, issuing P45 documents. 
• Accurate and timely inputting and checking of all payroll data including taxable benefits, absence data, bank hours, overtime payments and holiday payment.
• Processing fuel card payments/deductions.
•  Processing statutory payments such as Maternity, Paternity, Statutory Sick Pay etc
• Processing and recording of third-party payments; PAYE, Pensions, Benefits, etc
• Processing court orders or pay deductions in accordance with requirements and deadlines.  
• Auto enrolment and pension scheme administration, including processing and reconciliation of company pension scheme deductions, including Nest Scheme Administration.
•  Process monthly expenses, including verifying authorisation and updating NAV
• Produce and provide regular payroll reports based on accurate records.
•  Ensure all payroll processes are documented as standard operating procedures to ensure knowledge retention and effective ways of working
• Production of payslips, manual payroll calculations where necessary
• Complete the monthly and weekly reconciliation and submission of HMRC FPS & EPS data and real time reports.
• Role may require the need to attend Ashby site for meetings

What experience and skills are we looking for?

Previous HR Admin/Admin experience is desirable

Experience of full payroll administration and understanding of statutory payments such as SSP, SMP and TAX/NI

Experience of working with HR & Payroll Systems

Experience of providing payroll advice to employees and managers

Qualifications

CIPP Payroll qualification or equivalent payroll qualification desirable

CIPD Certificate in Personnel Practice (CPP) Level or equivalent experience

CIPD Level 3 would be preferable but not essential:

What we offer:

Competitive salary structure

25 days holiday + bank holiday

Pension Scheme

Ongoing training and development

Professional registration fees paid

Employee Assistant Programme including 24/7 hour access to remote GP appointments.

Refer a friend scheme

Uniform provided

Kit bags for all Homecare Nurses

Eyecare Vouches

Perks and benefits via Perkbox

Long service awards.