Project Administrator

Job Description:

Project Administrator

Salary: £14,187 or £22.75 per hour - (£35,468 pro rata)

Contract: 12-month Fixed-Term Contract (FTC) Maternity Cover

Working Hours: 12 hours per week, over a minimum of two days (including a 30-minute lunch break)

Location: Coventry CV7 (free parking)

Start Date: Early August.

Application Deadline: 11th July 2025

Our client based in Coventry is an IT digital consulting company. They are a small close knit team which works a lot within the non-profit third sector and are justifiably proud of the massive social impact that their work has.

They are currently seeking a proactive, people-savvy Project Administrator to help steer their operations, coordinate projects, and keep their software delivery team on track — all while working part-time in a supportive, flexible environment.

What You’ll Be Doing:

Meeting Mastery

• Schedule, prep, and run efficient project and budget meetings
• Follow up on actions and keep everything moving

Capacity & Budget Oversight

• Maintain a clear view of team workload and annual leave
• Track project budgets, assist invoicing, and keep everything up to date

Project Tracking

• Record decisions and actions from key meetings
• Ensure tasks don’t fall through the cracks

Tool & System Coordination

• Update spreadsheets, workflows, and automated reminders
• Confidently tweak formulas and tools like Airtable and Asana

You will be:

• Meticulously organised and detail-driven
• Self-motivated with a problem-solving mindset
• Strong communicator across all levels
• Confident with digital tools – especially Slack, Airtable, Asana, and Google Workspace
• At ease with data, spreadsheets, and team coordination

Why apply ?

• It’s purposeful work you’ll be supporting technology that makes a real difference for UK charities and non-profits.
• It’s office based for 12 hours a week but they are very flexible the company values life beyond work.
• They will kit you out with a powerful MacBook and anything else you need for a productive, ergonomic workspace.
• They offer 7 weeks’ holiday pro rata – because rest fuels great work.
• You’ll join a small, close-knit, values-led team that genuinely enjoys working together.

Ready to Apply?

If you’re excited by the idea of helping a high-impact consultancy stay sharp, agile, and organised – we’d love to hear from you.