Technical Fleet Administrator

Job Description:

Our public sector client are looking for a Technical Fleet Administrator to join them to a temporary basis.

Location – Croft

21 hours per week – flexible on hours/days

Role Purpose

To provide administrative, technical and customer support to the Driver and Vehicle Management Team, maintaining accurate records, assisting with data analysis, and supporting the day-to-day running of the fleet workshop.

Key Responsibilities

• Act as first point of contact for internal/external customers, resolving queries professionally.
• Support daily administrative processes and assist workshop management with customer issues.
• Maintain and update the vehicle management system and run performance reports.
• Process invoices, including coding, price checks, re-charges, and resolving supplier payment queries.
• Communicate maintenance schedules and help rearrange appointments.
• Support monitoring of supplier performance and record operational/Health & Safety information.
• Provide documentation for vehicle insurance claims.
• Assist with preparing fleet meetings, including taking minutes.
• Identify process issues and suggest improvements.
• Handle and protect information securely in line with Council policies.

Essential Experience & Skills

• Administration experience in a workshop or construction environment.
• General clerical skills: word processing, filing, photocopying, data input, message handling.
• Confident with Microsoft Outlook, Word and Excel.
• Experience using databases, including bespoke systems.
• Experience working with financial systems and supplier invoicing (including Oracle).
• Strong organisational skills and proactive approach.
• Ability to deal with customers face-to-face and over the phone.