Administrator & Receptionist

Job description

• Permanent, Full-Time
• £28,000
• Monday to Friday, 37.5 hours per week
• Office based
• Generous pension and holiday allowance

Excellent opportunity for someone who thrives in a dynamic, fast-paced environment and enjoys a diverse and varied role.  You’ll gain experience across different departments and be a key part of the day-to-day success of the business.

Job Description:

Administration

Maintain the staff attendance sheet

Organise shipments (TNT, UPS, etc.)

Arrange travel bookings (flights, hotels, transport)

Provide admin and accounts filing support

Assist the admin team as needed

Send monthly training schedules to HR contacts using Excel

Manage incoming/outgoing post

Daily cleaning/maintenance of the coffee machine

Processing orders and sending acknowledgements

Passport and VISA applications, parking, taxis and calendar entries as part of international travel

Office & Building Support

Liaise with maintenance providers (e.g security and plumbers etc)

Conduct building inspections and report issues

Perform routine health & safety checks

Coordinate and test fire alarms and drills

Contribute to the company’s Business Continuity Planning team

Reception

Greet and welcome guests professionally and warmly

Ensure reception and meeting areas are tidy and prepared

Manage incoming calls and route them to the correct team members

Organise refreshments for guests and staff

Order and manage stationery supplies

Assist with diary management

Person Specification:

• A-Level or equivalent experience.
• Experience in a fast-paced, changeable environment.
• Confident with Microsoft Office (Excel, Word, PowerPoint).
• Highly organised and self-motivated.
• Previous experience in an administrative support role.

The Ideal Candidate

• Works well in a team and builds strong working relationships
• Takes initiative and manages their time effectively
• Pays attention to detail and takes pride in their work
• Brings energy and a positive attitude to the workplace
• Has a strong work ethic and uses good judgement
• Enjoys learning and trying new things
• Handles sensitive information with care and discretion
• Communicates confidently and clearly

If you're an organised, enthusiastic individual looking for a varied and people-focused role, we’d love to hear from you!

Refer a friend and earn £100! If you have a friend who is also searching for a new opportunity in the local area, recommend Optima and if we place them (providing they complete their 3-month probation period), you will receive a £100 retail voucher of your choice!

Please note that if you have not been contacted within 5 working days, then unfortunately on this occasion your CV has not been shortlisted.

By applying for this vacancy, you accept Optima Recruitment Limited’s Privacy and GDPR Policy which can be found on our website and therefore gives us consent to contact you.

Optima Recruitment Limited are acting as a recruitment agency in relation to this vacancy and are an equal opportunities employer.

Reference 225693324