Business Support Manager

Job description

Business Support Manager – Part Time
Company: Aermech Ltd

Salary: £20-23.50 per hour, depending on experience

Hours: 24 hours per week – flexible on this.

Location: Office based - Pembroke

Contract: Permanent

Working days: To be agreed with successful candidate

Reports to: Director

Start date: To be agreed

About Aermech:
Aermech Ltd is an established engineering company providingmechanical engineering services to clients across a range ofindustries. We pride ourselves on delivering a reliable, high-quality service and building strong, long-term relationships with our customers.

We are a close-knit team with a practical, solutions-focused approach. As the business continues to develop, we are looking to strengthen our internal systems and business support function to ensure we have the right processes in place to support future growth of the company.

About the Role:
We are looking for an experienced, highly organised and proactive Business Support Manager to join our team.

This is a key role within the business, with responsibility for the smooth running of our day-to-day business support function.

Working closely with the Directors and wider team, you’ll take ownership of a varied range of responsibilities across finance administration, payroll support, employee training and records, compliance, vehicles and general business administration.

We’re looking for someone who is confident taking ownership of
their responsibilities, managing their own priorities and proactively keeping on top of upcoming requirements and deadlines.

As Aermech continues to develop, there may be scope for the successful candidate to help shape both the role and the systems and processes that support the business.

Key Responsibilities:

• Managing day-to-day finance administration using Xero
• Processing supplier invoices and preparing payments for approval
• Completing bank, company card and expense reconciliations
• Maintaining accurate receipts and financial records
• Supporting quarterly VAT administration
• Maintaining employee, holiday and absence records
• Maintaining the company training matrix and monitoring training and certification expiry dates
• Coordinating and booking employee training
• Managing ISO, ECITB training administration and associated records
• Coordinating new-starter documentation
• Maintaining company vehicle, MOT, servicing and maintenance records
• Monitoring company licences, registrations, subscriptions, renewals and compliance requirements
• Setting up new customers and suppliers
• Maintaining effective filing and business administration systems
• Managing general office requirements
• Providing business support to the Directors and wider team
• Developing systems to effectively manage recurring tasks and deadlines
• Identifying opportunities to improve and streamline existing processes

About You
We’re looking for someone who is:

• Experienced in office management, business administration, finance administration or a similar role
• Experienced and confident using Xero
• Experience with invoicing, payments and financial reconciliations
• Highly organised and proactive
• Good team player
• Confident managing their own workload and priorities
• Confident communicating with colleagues and external organisations
• Interested in improving systems and developing more efficient ways of working
• Competent using Microsoft Office, particularly Excel, Word and Outlook

Experience of ECITB, training administration, iSo, Human resources, fleet management or working within an engineering, construction, manufacturing or technical environment would be advantageous but is not essential.

What We Offer
- Salary progression is available based on performance, contribution and development within the role.
- Permanent part-time position
- Agreed regular working days
- [25 Days] pro rata
- Workplace pension
- A varied role with genuine responsibility and autonomy
- The opportunity to shape and improve the business support
function
- Scope for the role to develop as Aermech continues to grow
- A friendly, close-knit working environment

How to Apply
Please send your CV and a short supporting statement outlining your relevant experience, including your experience using Xero.

We’d also like you to briefly tell us about a time when you took ownership of an administrative or business process and made an improvement to the way it worked.

Shortlisted candidates will be invited to an in-person interview and may be asked to complete a short practical exercise relevant to the role.

Aermech Ltd is committed to providing equal opportunities and welcomes applications from suitably qualified and experienced  candidates

Appointment will be subject to satisfactory references and confirmation of the successful candidate’s right to work in the UK.

Reference 225631879