Despatch Co-Ordinator

Job description

Despatch Coordinator

Pay Rate: £14.40 per hour

Location: Ware, Hertfordshire (SG12 8AP)

Hours / Shifts: Monday-Thursday: 08:00-17:00 & Friday: 08:00-14:30 (40 hours per week)

Contract: Temporary ongoing

We're recruiting a proactive, detail-focused Despatch Coordinator to take ownership of daily despatch operations-ensuring goods are correctly picked, checked, packed, documented and shipped accurately and on time. If you thrive in a fast-paced warehouse environment and enjoy coordinating people, paperwork and priorities, this could be a great fit.

What you'll be doing

• Coordinate and schedule daily despatch activity to meet delivery deadlines
• Build and manage despatch plans to keep transport and shipments running efficiently
• Verify outgoing shipments against customer orders and documentation
• Ensure items are correctly labelled, packaged and meet quality standards before leaving site
• Liaise with customers, carriers and internal teams to confirm delivery requirements and resolve queries
• Provide clear updates to stakeholders on ETAs, delays and any issues
• Prepare and process despatch paperwork (invoices, packing lists, delivery notes, etc.)
• Ensure shipments meet legal, safety and regulatory requirements (including international where applicable)
• Work closely with warehouse teams to allocate stock and support stock control for despatch
• Monitor and report discrepancies, shortages or damage to inventory/shipments

What we're looking for

• Proven inbound/despatch experience within a warehouse or logistics operation
• Comfortable with a physical role, including lifting heavier items safely
• Strong organisation skills and the ability to juggle multiple priorities
• Clear communicator with a professional, cooperative approach-able to take direction and follow through
• High attention to detail in checking, labelling and documentation
• Calm under pressure with a practical, solutions-focused mindset
• Working knowledge of logistics/transport processes
• Confident using MS Office (Word/Excel); experience with ERP/WMS (e.g., SAP, Oracle or similar) is an advantage

Why this role matters

You'll be central to ensuring customers receive the right goods, at the right time, with the right documentation-supporting service levels, compliance, and a smooth warehouse operation.

Apply

Apply now and a member of the team at Gi Group will be in touch to discuss next steps.

Should you require any support or assistance, please contact your local Gi Group office.

Gi Group Holdings Recruitment Limited are proud founding members of Menopause in business, corporate members for Neurodiversity in business, Disability Confident committed members, Gold status for the Armed Forces Covenant, Bronze trail blazers for Racial Equality matters and Age Friendly Employer pledge members.

Gi Group Holdings Recruitment Limited group of companies includes Gi Recruitment Limited, Draefern Limited, Gi Group Recruitment Ltd, INTOO (UK) Limited, Marks Sattin (UK) Limited, TACK TMI UK Limited, Grafton Professional Staffing Limited, Encore Personnel Services, Gi Group Ireland Limited and Kelly Services (UK) Ltd. Gi Group Ireland Limited are acting as an Employment Agency in relation to this role.

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