Facilities Administrator

Job description

acilities Administrator

Location: Slough (Site-Based)
Salary: £26,000 per annum
Hours: Monday to Friday, 8:00am - 5:00pm

About the Role

We are seeking a highly organised and proactive Facilities Administrator to join a busy on-site Facilities Management team in Slough.

This is a varied and fast-paced role supporting the day-to-day operations of a commercial building, ensuring maintenance activities, compliance documentation and client communications are managed efficiently. The successful candidate will act as a key point of contact for engineers, contractors, clients and occupiers, helping to ensure the smooth running of the site.

Key Responsibilities

• Provide administrative support to the Facilities and Engineering teams.
• Raise, manage and track reactive and planned maintenance requests through CAFM systems.
• Monitor and update Planned Preventative Maintenance (PPM) schedules.
• Maintain site compliance records and health & safety documentation.
• Coordinate contractor attendance, permits to work and access requirements.
• Respond to client and occupier queries via email and telephone.
• Produce reports, spreadsheets and contract documentation as required.
• Support the processing of purchase orders and invoices.
• Organise meetings and maintain accurate site records and filing systems.
• Assist with general office administration duties.

Experience & Skills Required

• Previous experience in an Administrative, Facilities Administration, Helpdesk or Coordinator position.
• Experience within Facilities Management, Property, Building Services or Engineering environments would be advantageous.
• Strong organisational and time management skills.
• Excellent communication skills, both written and verbal.
• Proficient in Microsoft Office, including Word, Excel and Outlook.
• Experience using CAFM systems is desirable.
• Professional and customer-focused approach.
• Ability to prioritise workloads and meet deadlines.

Benefits

• 20 days annual leave plus Bank Holidays.
• Additional 2 days holiday after 12 months' service, plus an additional day per year thereafter up to a maximum of 25 days.
• Employee Assistance Programme (EAP) available from the start of employment.
• Company pension scheme following qualifying period.
• Overtime opportunities paid where applicable.
• Private healthcare available following the qualifying period.
• Death in Service benefit after one year of employment.
• Company social events throughout the year.
• Long Service Award Scheme.
• Internal Referral Bonus Scheme.
• Ongoing training and career development opportunities.

Apply Now

This is an excellent opportunity for an organised and professional Administrator looking to build a long-term career within Facilities Management while working on a prestigious site in Slough. Applications are welcomed from candidates with strong administrative experience and a proactive approach to customer service and teamwork.

Reference 225700703