PMO Support (Document Control)

Job description

PMO Support (Document Control)

6 Month Contract

Warwick/ Midlands/ Hybrid

Reports To: Head of Project Management Office & Project Controls

Role Purpose: As a PMO Support (Document Control), the successful candidate will provide essential administrative and technical support, focusing on document control, data management, and information governance. This position plays a key role in maintaining structured project records and ensuring that all documentation is consistent, traceable, and audit-ready.

Key Responsibilities:

Project Management Office Administration

• Provide day-to-day administrative support, including coordinating meetings and taking minutes using Microsoft CoPilot.
• Track actions, decisions, and changes through existing digital tools.
• Maintain the programme RAID Log and data registers (Risks, Issues, Assumptions, Dependencies, Change).
• Ensure accurate and timely inputs for programme reporting.

Document Control and Information Management

• Maintain project document repositories with a focus on correct filing, version control, and status identification.
• Ensure consistent naming conventions and document metadata.
• Manage controlled issuance and archiving of documents.
• Support audits and assurance activities by ensuring records are complete and retrievable.

Data and Information Support

• Maintain key PMO data assets such as schedules, reports, and dashboards.
• Perform basic data quality checks to identify inconsistencies and escalate issues as needed.

Stakeholder and Supply Chain Support

• Serve as a point of contact for project teams and suppliers regarding document submission and information management processes.
• Assist in onboarding and offboarding activities related to systems access and information handling.

Essential Skills and Experience:

• Proven experience in a PMO, project administration, document control, or technical support role.
• Strong understanding of document control processes and version management, particularly with protectively marked information.
• Proficiency in Microsoft Office, particularly AI/CoPilot and SharePoint.
• Excellent organisational skills and meticulous attention to detail.
• Experience on large infrastructure or transformation programmes.
• Experience in supporting reporting and dashboards, as well as knowledge of Common Data Environment platforms.

How to Apply:

Ready to embark on this exciting journey? Click the 'Apply Now' button and submit your resume along with a brief cover letter outlining your relevant experience and why you would be the perfect fit for our team. We can't wait to meet you!

Pontoon is an employment consultancy. We put expertise, energy, and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, and more. We do this by showcasing their talents, skills, and unique experience in an inclusive environment that helps them thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you.

We use generative AI tools to support our candidate screening process. This helps us ensure fair, consistent, and efficient experience for all applicants. Rest assured, all final decisions are made by our hiring team, and your application will be reviewed with care and attention.

Reference 225693448