Senior Executive Assistant

Job description

Nicholas Howard are delighted to be recruiting for a Senior Executive Assistant.

This is a hybrid role - the successful candidate will be required to work 2 days per week in the Hammersmith office.

The Executive Assistant provides support to an Executive Team member and when possible, the position will also provide support to other members of the executive team.

Responsibilities:

• First point of contact, in person and on phone, for executive(s).
• Maintain and protect highly confidential corporate information and communicate information within scope of authority.
• Maintain executives’ schedules by arranging meetings and appointments.
• Manage all meeting details such as room reservations, preparing agendas, securing necessary IT equipment, initializing presentations, catering, and attendee updates.
• Produce presentations for meetings as requested.
• Screen calls and route executive correspondence and emails.
• Prepare letters, emails, and presentations.
• Prepare purchase orders and check requests when necessary.
• Prepare expense reports for executive(s).
• Manage corporate American Express card usage and submit for payment.
• Coordinate and initiate conference calls and WebEx meetings.
• Arrange executive(s) domestic and international travel on an as needed basis.
• Scheduling/event management for employee and external company functions.
• Multifaceted project management as needed.
• Manage specific vendor relationships.
• Create and maintain a branded company headquarters to preserve company image.
• Perform other duties as assigned.

Education and Experience:

• Minimum of 7 years’ experience supporting C-level executives required.
• Experience supporting multiple executives preferable.

Skills/Competencies:

• Dependable highly organized and very detail oriented.
• Strong problem resolution and project management skills.
• Ability to act independently and use discretionary judgment.
• Heavy Microsoft Outlook scheduling experience.
• Extremely knowledgeable in Microsoft Office Suite such as Word, Excel, and PowerPoint.
• Exceptional verbal, written, presentation, and communication skills.
• Ability to handle multiple priorities at any given time.
• Team-oriented.
• Superior interpersonal skills.

Should you wish to be considered for this position, please apply below.

Reference 225811541